Executive Personal Assistant

Medical Protection Society; Greater London, Leeds; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Discretionary on-target bonus up to 10

5%–10% bonus

11% pension contribution

25 days annual leave

Private Medical Cover

Car Salary Sacrifice

Healthcare cash plan

6x salary death in service

Hybrid-working arrangement

Job summary

Medical Protection Society (MPS) is seeking an Executive Personal Assistant to provide comprehensive support to Executive Directors and Senior Leadership Teams. This pivotal role sits in the Chief Executive Office and offers the opportunity to influence leadership effectiveness through expert administrative support.

You will manage complex diaries, coordinate meetings and travel, prepare documents, and safeguard confidential information with discretion.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant, or in a senior administrative role.
• Experience supporting senior leaders in a complex, dynamic environment.
• Proven ability to manage multiple priorities with high attention to detail.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Manage complex and demanding diaries and schedules.
• Coordinate meetings, events, travel, and logistics.
• Prepare presentations, reports, briefing papers, and correspondence.
• Manage executive inboxes and communications.
• Act as a key contact for stakeholders.
• Support executives with meeting prep and follow-up actions.
• Build relationships across departments and with external organisations.
• Identify and resolve scheduling conflicts.

Skills

Diary management

Meeting coordination

Stakeholder management

MS 365 proficiency

Discretion & confidentiality

Communication skills

Independent working

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Be at the Heart of Executive LeadershipAre you an exceptional organiser who thrives in a fast-paced environment? Do you enjoy building relationships, solving problems, and enabling senior leaders to perform at their best?We'RE looking for a highly professional Executive Personal Assistant to provide comprehensive support to Executive Directors and Senior Leadership Teams. This is a pivotal role within the Chief Executive Office, offering the opportunity to work closely with senior decision-makers and make a tangible impact on the effectiveness of the organisation.

About the Role

As an Executive Personal Assistant, you will be responsible for delivering first-class administrative, organisational, and executive support to senior leaders. You'll take ownership of complex diaries, coordinate meetings and communications, manage competing priorities, and ensure executives have the support they need to focus on strategic leadership and business delivery. You'll become a trusted partner to executives, using sound judgement, discretion, and initiative to anticipate needs, resolve challenges, and maintain smooth day-to-day operations.

What You'll Be Doing

• Managing complex and demanding diaries, appointments, and schedules.
• Coordinating meetings, events, travel arrangements, and logistical requirements.
• Preparing presentations, reports, briefing papers, correspondence, and other business documents.
• Managing executive inboxes and ensuring timely responses to communications.
• Acting as a key point of contact for internal and external stakeholders.
• Handling sensitive and confidential information with professionalism and discretion.
• Supporting Executive Directors and Senior Leadership Teams with meeting preparation and follow-up actions.
• Building effective working relationships across departments and with external organisations.
• Proactively identifying and resolving scheduling conflicts and operational challenges.
• Taking meeting notes and tracking actions to ensure commitments are delivered.
• Providing an outstanding level of customer service to senior stakeholders and colleagues.

You’ll Bring:

• Previous experience as a Personal Assistant or Executive Assistant, or in a senior administrative support role.
• Experience supporting senior leaders in a complex and dynamic environment.
• Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent organisational and time-management skills.
• Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, and Teams.
• Outstanding written and verbal communication skills.
• Ability to manage confidential information with integrity and discretion.
• Strong stakeholder management and relationship‑building capabilities.
• Ability to work independently while collaborating effectively within a wider team.
• Proactive approach to problem‑solving and anticipating business needs.
• Strong administrative and document management skills.

This is more than a traditional PA role. You'll be a trusted partner to senior leaders, helping drive efficiency, improve decision‑making, and support the delivery of organisational priorities.

In return, we can offer you:

• Discretionary on-target bonus of 5%. Up to a max 10% based on performance11% pension contribution (3% from you, 8% from us – optional additional matched 3% contributions, e.g.6% from you, 11% from us)25 days annual leave. Flexible public holidays and option to buy/sell additional leave if applicablePrivate Medical CoverCar Salary Sacrifice scheme (where applicable)Healthcare cash plan6x salary death in serviceA truly flexible hybrid-working arrangement

A culture that promotes inclusivity, wellbeing and rewards hard work

We welcome applicants from all backgrounds, and we encourage you to apply even if you feel you do not match 100% of the technical requirements.

We celebrate diversity, promote inclusivity and strive to create a work environment which ensures everyone can be heard.

Who We Are

Medical Protection Society (MPS) is the world’s leading protection organisation for Doctors, Dentists and healthcare professionals. We protect and support the professional interests of almost 300,000 Members around the world. We are a not‑for‑profit organisation, meaning our Members’ premiums are kept safe should our Members require support for complaints or claims arising from professional practice, or invested into bettering the organisation, our colleagues and our products. Our philosophy is to support safe practice in medicine and dentistry by helping to avert problems in the first place. We also actively campaign for regulatory and legal reforms that benefit Members and the wider healthcare professions. To do this, we need colleagues who are trusted and supported to deliver their best work, whether that be through leadership development, fully‑funded training courses or peer‑to‑peer support. We want our colleagues to feel empowered enough to deliver positive change, display ambition to push themselves and are determined when faced with a challenge, whilst ensuring our Member’s best interests are at the core.