Executive Personal Assistant

Marshalls plc; Elland; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the UK is seeking an Executive Personal Assistant to support their Chief People Officer. The role involves managing schedules, handling sensitive information, and contributing to HR initiatives. Ideal candidates will be proactive, organised, and possess strong communication skills. This hybrid position requires at least two days per week in the Elland office, offering a competitive salary and benefits.

Benefits

26 days holiday + bank holidays

Healthcare cash plan

Enhanced family leave policies

5% employer-matched pension scheme

Generous discounts on products

Access to retailer discounts

Wellbeing Centre resources

Cycle to work scheme

Share purchase scheme

Life assurance scheme

Qualifications

• Proven experience supporting a senior leader or executive.
• Ability to handle sensitive information with discretion.
• Strong organisational skills with the ability to manage multiple tasks.

Responsibilities

• Manage and coordinate the CPO's calendar and communications.
• Prepare and proofread key documents and take meeting minutes.
• Handle administrative tasks and support HR activities.

Skills

Organisational Skills

Communication Skills

Problem-Solving

Discretion

Proactivity

Tools

Microsoft Office Suite

Teams

Zoom

Job description

Executive Personal Assistant

Elland, West Yorkshire

Full time, 37.5 hours per week

Competitive Salary & Benefits

At Marshalls, we understand that exceptional support makes all the difference, especially in a fast-paced, people-focused environment. That's why we're looking for an experienced Executive Personal Assistant to provide dedicated support to our Chief People Officer (CPO).

In this high-impact role, you'll be at the heart of our HR function, working closely with our CPO and senior leaders to deliver on our people strategy. From managing complex diaries to preparing key governance papers and supporting important projects, you'll play a vital role in keeping everything running smoothly and adapting to shifting priorities and changing business needs.

If you're highly organised, proactive, and eager to take on a dynamic and impactful role, this could be the perfect role for you!

So, what's the mission?

You will manage and coordinate a busy calendar of commitments, ensuring that every moment is used effectively. Taking the lead in managing the CPO's inbox and communications, you'll use sound judgement to identify and prioritise what needs attention independently.

Your role will include arranging travel, accommodation, and managing expenses, ensuring smooth logistics at all times. You'll also handle key administrative tasks such as maintaining records, managing purchase orders, and processing invoices to ensure operations run seamlessly.

Supporting high-level governance and HR activity is central to your role. You will prepare and proofread key documents, including Board and Executive Committee papers, ensuring clarity, accuracy, and consistency. Additionally, you'll take well-structured minutes at governance meetings, such as the Pensions Governance Committee and Employee Voice Group, ensuring actions are tracked and followed up.

Confidentiality and discretion will be essential, as you'll handle sensitive matters with professionalism and integrity. You'll need to know when to escalate issues, when to act independently, and how to manage information with the utmost care.

Your communication skills will be key. Whether liaising with stakeholders, writing meeting minutes, or engaging with the wider team, you'll tailor your approach to ensure your messages are clear, confident, and impactful across face-to-face, written, and virtual channels.

Working closely with the HR team, you'll support the tracking of departmental projects and initiatives, contribute to key activities and internal events such as team meetings and long service awards, and always ensure that each detail is handled with care and consistency.

This hybrid role requires a minimum of two days per week in our Elland office, with flexibility to adjust depending on the needs of the CPO and the wider business.

What are the mission-critical skills?

• Proven experience supporting a senior leader, executive, or department head
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Strong organisational skills, with the ability to plan, prioritise, and manage multiple tasks and deadlines
• A proactive, problem-solving mindset with the ability to anticipate needs and adapt quickly to changing demands
• Exceptional verbal and written communication skills, with confidence in face-to-face interactions, virtual meetings (Teams/Zoom), and document drafting
• High proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and Zoom
• Ability to produce high-quality, accurate documents (e.g., reports, presentations, meeting minutes)
• Experience managing projects, tracking progress, and ensuring follow-up actions
• A results-driven approach, demonstrating self-motivation, independence, and a focus on quality, accuracy, and timely delivery
• Experience identifying opportunities to improve processes and ways of working
• Comfortable working in a fast-paced, dynamic environment with competing priorities

For extra points

• Experience in shorthand or formal note-taking
• Experience supporting an executive or team within a listed company

Benefits

• 26 days holiday + bank holidays (equivalent in hours), with guaranteed holidays over Christmas
• Healthcare cash plan to cover everyday costs like dental, optical, and prescriptions
• Enhanced family leave policies - maternity, paternity, and adoption
• 5% employer-matched pension scheme
• Generous discounts on Marshalls and Marley products
• Access to retailer discounts and offers
• Marshalls Wellbeing Centre - resources to support your mind, money, and movement
• Cycle to work scheme
• Share purchase scheme
• Life assurance scheme

About Marshalls

Marshalls plc is the UK's leading supplier of hard landscaping, building, and roofing products, with a proud history dating back to the 1890s. We have played a key role in creating some of the UK's most iconic landmarks. As a successful FTSE 250 company and a Superbrand since 2010, we're committed to positively impacting the world through every step we take and every product we make!

Equal Opportunities

Whoever you are and whatever your background, you'll find a fair and supportive workplace. You're unique and we want you to bring every part of who you are to work, every day. We're committed to ensuring equal opportunities for everyone. To us, this is more than a legal, moral, or ethical necessity - it's the right thing to do! We want our team to reflect the diverse nature of society and the communities we serve. Marshalls is a workplace where you're valued for the contribution you make, and where you can grow and develop by being entirely yourself!

Closing date: Friday, 16th May 2025!