Executive Personal Assistant

H2eCommerce; Crewe; On-site; GBP 35,000; Full time

Job summary

A leading e-commerce business is seeking a proactive Personal Assistant to support its managing and commercial directors in Crewe. The role involves managing diaries, coordinating various office logistics, and requires a minimum of 3 years of experience. Join a dynamic team where your initiative and hands-on approach are valued amidst an exciting growth phase.

Benefits

Competitive salary with annual reviews

30 days annual leave plus extra leave for years of service

Pension scheme

Death in service insurance

Cycle to work scheme

Discounted Gym Memberships

Staff discount on products

Mental health counselling support

Yearly flu vaccinations

Free parking

Qualifications

• Minimum of 3 years’ experience in a PA, EA or similar role.
• Confident managing complex calendars and shifting priorities.
• Discreet and reliable, able to handle confidential information.

Responsibilities

• Manage diaries and internal/external meetings.
• Organize UK and international travel.
• Coordinate office logistics and event management.

Skills

Multitasking

Organizational skills

Communication

Proactivity

Tools

Microsoft Office 365

Job description

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We are looking for an experienced and proactive Personal Assistant to support the managing and commercial directors at the heart of our fast growing e-commerce business. The successful candidate will play a key role in ensuring the smooth operation of their daily operations — acting as a trusted and reliable point of coordination across diary, email, meetings, and office logistics.

If you’re someone who thrives in a dynamic environment, loves variety, and takes ownership of your work, we’d love to hear from you. You’ll be joining a collaborative and ambitious team at an exciting stage of our growth journey. We value initiative, creativity, and people who get things done — and we make sure our team members feel supported and empowered to thrive.

Salary of up to £35,000 based on experience. Based primarily on site at Crewe with potential to possibly work at Winsford and some occasional home working.

About The Role

Main Duties and Responsibilities:

• Diary & Meeting Management: Proactively schedule, prioritise, and manage internal and external meetings.
• Inbox Management: Monitor and triage incoming emails, flag key priorities, and draft responses.
• Meeting Support: Prepare agendas, take minutes, and ensure timely follow-ups on actions, occasionally supporting the wider management team.
• Travel Coordination: Organise occasional UK and international travel, including accommodation.
• Office Management: Coordinate onsite catering, meetings, events, and general office upkeep in collaboration with internal teams and suppliers.
• Task Prioritisation: Stay on top of high-priority tasks, ensuring they are addressed promptly and efficiently.
• Personal Support: Occasionally assist with personal errands or tasks to help optimise the Directors' time.
• Professional Gatekeeping: Manage access to the Directors with diplomacy and a human touch, balancing efficiency with approachability.
• Contract Management: Maintain the contract repository and liaise with relevant stakeholders to track and manage contract renewals.
• Process Improvement: Utilise AI tools to identify opportunities for workflow and process efficiency within the role.
  
  

Benefits

• Competitive salary with annual salary reviews
• 30 days annual leave with an additional day of leave for each full year spent with the company, up to 35 days per year
• Death in service insurance at 3 x annual salary
• Pension
• Generous long service cash rewards from 5 years of service
• Cycle to work scheme
• Discounted Gym Memberships
• Staff discount on products
• Staff referral scheme with cash rewards
• GP access and mental health counselling support
• Yearly flu vaccinations
• Specsavers vision/ eye care
• Free parking with easy access to rail and bus routes
• Fun and exciting social and team building events
  
  

Requirements

Essential Skills Required

• Minimum of 3 years’ proven experience in a PA, EA or similar administrative support role.
• Excellent multitasking and organisational skills.
• Confident managing complex calendars and balancing shifting priorities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, planner).
• Discreet, reliable and personable with a proactive and adaptable attitude.
• Comfortable working independently and handling confidential information.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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