Executive PA & Senior Administrator - Hybrid

London Borough of Bromley Council; Greater London; Hybrid; GBP 34,000 - 37,000; Full time

Benefits offered by this job

Hybrid working pattern

25 days holiday plus BH (pro rata)

Wellbeing day

Employee Assistance Programme

Contributory Pension scheme

Cycle to work scheme

Blue Light Card

Job summary

Bromley Y is seeking a Senior Administrator to provide high-quality executive support to the CEO and Clinical Director. This role is based in Bromley with a hybrid pattern and 37.5 hours per week.

The post holder will deputise for the Business Support Manager, coordinate priorities, maintain systems and ensure smooth operation of the Business Support function while upholding safeguarding and data protection standards.

Qualifications

• Three years' experience in a varied administrative role within a busy office or service environment.
• At least one year's experience providing PA/executive support to senior leaders.
• Experience deputising, coordinating a team or taking responsibility for an administrative function.

Responsibilities

• Provide dedicated PA support to the CEO and Clinical Director, including diary management, meeting arrangements, correspondence, document preparation and action tracking.
• Deputise for the Business Support Manager and assume day-to-day responsibility for the Business Support function.
• Coordinate team workload, monitor tasks, respond to operational issues and act as the main escalation point for Business Support matters.
• Prepare agendas, reports, presentations, briefing papers and meeting packs; take accurate minutes and maintain action logs.
• Coordinate meetings involving senior leaders, partners and stakeholders, including venues, technology, papers and follow-up arrangements.

Skills

Diary management

Executive support/PA

Team coordination

Communication skills

Discretion & confidentiality

Independent working

Attention to detail

Microsoft 365

Tools

Microsoft 365

Job description

Bromley Y is seeking a Senior Administrator to provide high-quality executive support to the CEO and Clinical Director. This role is based in Bromley with a hybrid pattern and 37.5 hours per week.

The post holder will deputise for the Business Support Manager, coordinate priorities, maintain systems and ensure smooth operation of the Business Support function while upholding safeguarding and data protection standards.