Executive PA & Diary Manager (Manchester/Leeds)

Lewis Silkin; Manchester, Leeds; On-site; GBP 29,000 - 38,000; Full time

Job summary

Lewis Silkin is seeking a proactive Personal Assistant to provide high-quality secretarial and organisational support to fee earners. The role involves diary management, inbox support, matter administration and close collaboration with Executive Assistants, Team Assistants and central teams to ensure timely and accurate task delivery.

The successful candidate will be highly organised, with strong numeracy and attention to detail, and will enjoy working in a fast-paced team, supporting multiple

Qualifications

• Professional demeanour with excellent communication and interpersonal skills.
• Previously worked in an office environment and adaptable to a fast-paced team.
• Highly organized with strong numeracy and attention to detail.

Responsibilities

• Provide reliable day-to-day PA support to fee earners, including diary management, inbox support, call handling, meeting arrangements and travel coordination.
• Develop understanding of the fee earners supported, including clients, matters, priorities and preferred ways of working.
• Act as professional point of contact for clients and internal stakeholders, handling queries and escalating where required.
• Support matter administration, including opening/closing matters, maintaining records, coordinating documents and assisting with compliance tasks.
• Assist with preparation, formatting and coordination of documents, correspondence, presentations and meeting materials.
• Work with EAs, TAs, fee earners and Finance to support billing administration, time recording, expenses and client chasing as directed.
• Coordinate client meetings and events, including room bookings, refreshments, visitor arrangements and follow-up actions.
• Follow tasks through to completion, keeping fee earners and stakeholders updated and escalating issues promptly.
• Collaborate with EAs, Team Assistants and central teams for joined-up support.
• Identify opportunities to simplify processes and improve service quality.

Skills

Communication

Organisation

Multitasking

Professionalism

Attention to detail

Tools

Office 365

Word

Elite

Excel

Outlook

PowerPoint

Teams

DocsCorp PDF Docs

Word Compare

Netdocs

Chrome River

Job description

Lewis Silkin is seeking a proactive Personal Assistant to provide high-quality secretarial and organisational support to fee earners. The role involves diary management, inbox support, matter administration and close collaboration with Executive Assistants, Team Assistants and central teams to ensure timely and accurate task delivery.

The successful candidate will be highly organised, with strong numeracy and attention to detail, and will enjoy working in a fast-paced team, supporting multiple