Executive Operations Coordinator

World Animal Protection; United Kingdom; Remote; GBP 35,000 - 38,000; Full time

Benefits offered by this job

Pension scheme with matched up to 6%

24 days holiday per year (plus service

Additional days off with tenure

Wellbeing days

Job summary

World Animal Protection is seeking an Executive Operations Coordinator to support a member of the Global Leadership Team by smoothing complexity and freeing time for strategy. You will manage diaries, coordinate plans with internal and external partners, and handle international travel arrangements for executives and guests.

The role focuses on judgement, trust, and initiative, with real scope to shape how work is done across the executive function.

Qualifications

• Diary management of busy executives and stakeholders across time zones.
• Coordinate plans and delivery with internal and external stakeholders.
• Organise travel and accommodation for board members and guests.

Responsibilities

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex work with confidence.
• Track delivery of time-bound priorities and key initiatives.
• Provide support at global meetings, capturing outcomes and next steps in real time.

Skills

Diary management

Stakeholder coordination

Cross-timezone scheduling

Travel logistics

Job description

Executive Operations Coordinator

Application Deadline: 4 October 2026

Department: Executive Office

Employment Type: Permanent

Location: International - UK

Reporting To: Chief of Staff

Compensation: £34,762 - £37,742 / year

Description

World Animal Protection are looking for an Executive Operations Coordinator to help us move the world to protect animals.

As an Executive Operations Coordinator, you'll be the trusted operational partner to a member of our Global Leadership Team. You will be able to smooth complexity out of their day and give them the space to focus on strategy rather than logistics. It's a role built on judgement, trust, and quiet initiative. You will be empowered with real scope to shape how things get done.

What you'll do

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

What can we offer you?

We are offering a competitive salary and benefits including.

• Help saving for your retirement - join our pension scheme and we’ll match contributions up to 6%
• 24 days’ holiday per year when you join, plus an additional day with each year of service up to 5 days
• Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
• Additional 3 days to be taken at the end of the calendar year.
• 2 global Wellbeing midyear closure days
• Flexibility – the opportunity to choose start times that align with both business needs and your work-life balance, ensuring the right fit for both the job holder and the role requirements
• Life Assurance - all World Animal Protection employees receive Life Assurance. Under the Death in Service benefit scheme the employee will receive 3x annual salary to go to their nominated beneficiary.
• Volunteer Leave - 2 days per year to volunteer for a cause of your choice
• A range of 'Inclusivity Benefits': providing various types of leave to support belonging and inclusion at work and to assist our employees during critical moments. This includes leave for Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Aff... (truncated)
• Long Service Milestones to celebrate 10 year anniversary (and every subsequent 5 years) with bonus day off and employee 'shout out'
• 24/7 Employee Assistance Programme and Employee Wellbeing Portal

Our commitment to equity, diversity and inclusion

To achieve our aim of making World Animal Protection a Diverse and Inclusive employer, we particularly welcome applications from individuals of traditionally under-represented communities and backgrounds.

Our values and behaviours

At World Animal Protection we recruit with our values & behaviours in mind. Please bear this in mind through your application journey. These are:

• Global: We make decisions & act with a global mindset
• Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
• Collaborative: We work together and co-create to achieve lasting change
• Agile: We make change happen in a fast-moving world
• Growing People: We continually learn and develop
• Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
• Courageous: We push boundaries, take risks and set ambitious targets