Executive & Operations Assistant

Shorts Group Ltd; Bracknell; On-site; GBP 24,000 - 32,000; Full time

Job summary

Shorts Group Ltd. is seeking an experienced administrative/ops coordinator to support the Commercial, Operations and SMT teams in daily admin tasks and projects.

You will manage diaries, prepare agendas, handle emails and assist with ISO compliance, audits and health & safety documentation, while coordinating training and reports. The role requires strong IT skills and a proactive, customer-focused approach.

Qualifications

• At least two years' experience in a similar administrative, business support or operations coordination role, ideally within the waste, construction or a related industry.
• Excellent organisational, communication and interpersonal skills, with the ability to prioritise workloads and meet deadlines.
• High level of accuracy and attention to detail.
• Strong IT skills, including Microsoft Office 365, Word, Excel, PowerPoint, SharePoint and Teams.

Responsibilities

• Manage diaries, meetings, appointments and travel arrangements as required.
• Prepare meeting agendas and papers, take minutes, record actions and monitor follow-ups.
• Manage email correspondence, telephone enquiries, expenses and confidential information professionally.
• Support SMT and general business administration, including company events, corporate hospitality, holiday management, TBT sign-offs and aspects of employee onboarding.
• Coordinate operational projects, maintaining action plans, deadlines and progress reports.
• Support ISO compliance, internal audits, third-party H&S audits and the tracking of resulting actions.
• Assist with accident, injury and near-miss records, follow-ups and health and safety documentation.
• Maintain competency, training and development matrices, coordinating training bookings with departments.
• Assist with the preparation of reports, policies, procedures and controlled documentation.
• Support effective communication across commercial, operational and support functions.
• Undertake any other duties reasonably requested by the Commercial Director, Operations Director or SMT, within the capabilities of the role.

Skills

Organisational skills

Communication

Interpersonal skills

Attention to detail

Tools

Microsoft Office 365

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Key Responsibilities

• Manage diaries, meetings, appointments and travel arrangements as required.
• Prepare meeting agendas and papers, take minutes, record actions and monitor follow-ups.
• Manage email correspondence, telephone enquiries, expenses and confidential information professionally.
• Support SMT and general business administration, including company events, corporate hospitality, holiday management, TBT sign-offs and aspects of employee onboarding.
• Coordinate operational projects, maintaining action plans, deadlines and progress reports.
• Support ISO compliance, internal audits, third-party H&S audits and the tracking of resulting actions.
• Assist with accident, injury and near-miss records, follow-ups and health and safety documentation.
• Maintain competency, training and development matrices, coordinating training bookings with departments.
• Assist with the preparation of reports, policies, procedures and controlled documentation.
• Support effective communication across commercial, operational and support functions.
• Undertake any other duties reasonably requested by the Commercial Director, Operations Director or SMT, within the capabilities of the role.

Person Specification

• At least two years' experience in a similar administrative, business support or operations coordination role, ideally within the waste, construction or a related industry.
• Excellent organisational, communication and interpersonal skills, with the ability to prioritise workloads and meet deadlines.
• High level of accuracy and attention to detail.
• Strong IT skills, including Microsoft Office 365, Word, Excel, PowerPoint, SharePoint and Teams.
• Ability to work independently, use initiative and build effective relationships across all levels of the business.
• Experience or knowledge of ISO compliance, internal auditing and/or health and safety would be advantageous.
• Understanding of the quote-to-job process flow and experience in document control would be desirable.
• Professional, flexible and customer-focused approach.

At least two years' experience in a similar administrative, business support or operations coordination role, ideally within the waste, construction or a related industry.. Experience or knowledge of ISO compliance, internal auditing and/or h&s.