Executive Officer

Brook Street; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits as an Assistant Category Officer with a leading public sector client in Belfast. This role involves delivering compliant procurement competitions, managing contracts, and providing expert guidance throughout the procurement lifecycle. You will play a vital role in supporting the Category Officer and supervising a team to ensure effective service delivery. Join a forward-thinking organization that values excellence and offers a supportive environment for professional growth. If you're passionate about procurement and ready to make a difference, this position is perfect for you!

Benefits

Guaranteed interview for veterans

Support for Armed Forces Covenant

Disability Confident Leader status

Qualifications

• Experience in procurement management and contract administration.
• Proficient in data analysis and reporting for decision-making.

Responsibilities

• Assist in delivering compliant procurement competitions and manage contracts.
• Supervise staff and ensure effective service delivery in procurement.

Skills

Procurement Management

Data Analysis

Administrative Skills

Supervisory Skills

Education

NVQ Level 3

BTEC National

Two A Levels

Tools

eTendersNI

SharePoint

Job description

Brook Street (UK) Ltd have an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Assistant Category Officer, you will be responsible for the delivery of compliant procurement competitions and associated activities and may have supervisory responsibilities for up to 5 members of staff.

JOB PURPOSE

To assist the Category Officer in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services;

As an advisor in a specialist role the post holder will be required to solve problems within a designated procurement category and will provide specialist support and advice to internal and external EA procurement customers and suppliers.

MAIN DUTIES AND RESPONSIBILITIES

Delivery of Strategic Procurement

1. Provide advice and guidance to clients relating to procurement life cycle from initiation to contract management.
2. Provide support and assist in all aspects of the delivery of procurements and contracts.
3. Manage and deliver under £30k procurements and assist in the delivery of all procurement services in a specific procurement category to include, tender initiation, evaluation, award and contract management, ensuring the most efficient and effective Procure to Pay system is implemented for each contract.
4. Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive and to improve service delivery, including SharePoint, procurement service sourcing register and procurement service Quality Management System.
5. Collating and analysing procurement category Management Information to assist and support the work of Category Officers.
6. Responsible for ensuring computerised tendering portal (eTendersNI) is utilised and maintained in accordance with agreed procedures.

Procurement Management Information System / Administration

1. Responsible to produce standard and non-standard computerised reports, including from SharePoint and eTendersNI. Provision and presentation of management information to support management decision making.
2. Implement and carry out compliance checks on EA Procurement Service Quality Management System and ensure compliance for a particular procurement category.
3. Process all tender and contractual data on eTendersNI and relevant tender folders.
4. Administration associated with tender challenges and disputes, supplier poor performance procedures, and other legal proceedings.
5. All general administration in support of work undertaken including preparation of draft letters, minutes, notes, reports, documentation, contracts, variations to contract etc.

Service Delivery and Staff Supervision

1. Supervise the work of staff to ensure effective service delivery in an assigned area of procurement activity.
2. Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
3. Allocate work, check quality and quantity of work and monitor performance.
4. Train or ensure the effective training of staff in the procedures, processes and information systems required for effective administration of assigned procurement category functions.

General

1. Carry out such training as necessary for all users of the service to ensure effectiveness.
2. Prepare correspondence, agenda items and take and compile minutes from meetings.
3. Provide statistical data to permit the completion of statistical returns to Government Departments.
4. The post holder will be required to carry out the duties of any other officer when they are absent or as directed by the Category Officer.
5. Dealing with telephone and email queries and engaging in follow up action where appropriate.
6. Any other duties which may be commensurate to the grade.

Other Responsibilities

1. Comply with the Authority's policy on Data Protection (in particular processing sensitive tender information).
2. Proactively contribute to a culture of excellence within EA procurement service to ensure retention of Centre of Procurement Expertise status.
3. Undertake other related duties within the grade and competence of the post-holder as required.
4. The post holder may also be required to work outside normal office hours on occasions.

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a minimum of one year's experience in an office based administrative role.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.