Executive Office Manager

Vwfs Uk; Milton Keynes; On-site; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonus

Pension plan

Private medical insurance

Job summary

VWFS UK is seeking an Executive Office Manager to partner with the CEO and CFO, ensuring governance, priorities, and strategic initiatives are delivered effectively. The role focuses on proactive support, executive insights, and seamless coordination across senior stakeholders in a fast-paced environment.

You will manage governance packs, executive communications, and high-profile meetings, while seeking continuous improvements through automation and better reporting to enable the Executive Team

Qualifications

• Exceptional organisational and planning skills across multiple priorities.
• Strong communication and stakeholder management abilities.
• Excellent analytical capability with data interpretation.
• Commercial awareness across diverse business activities.
• Experience in complex, fast-paced, ambiguous environments.
• Discretion and confidentiality in handling sensitive matters.

Responsibilities

• Provide proactive support to CEO and CFO for meetings and strategy.
• Coordinate executive governance packs and management packs.
• Manage multiple priorities and deadlines with attention to detail.
• Prepare executive insights and recommendations from complex data.
• Build relationships with senior stakeholders across VW Group, brands, and retailer network.
• Coordinate high-profile meetings and events.
• Identify opportunities to improve processes through automation and reporting.
• Act as calm, confidential point of contact in executive office.

Skills

Organisational skills

Stakeholder management

Analytical thinking

Commercial awareness

Adaptability in fast-paced environment

Integrity & confidentiality

PowerPoint

Power Automate

Tableau

Continuous improvement mindset

Tools

Power Automate

Tableau

PowerPoint

Job description

We're looking for an Executive Office Manager to be the trusted partner to our CEO and CFO, ensuring executive priorities, governance activities, and strategic initiatives are delivered effectively. This high-impact role will be instrumental in enabling the Executive Team to focus on key business objectives by providing proactive support, insightful analysis, exceptional organisation, and seamless coordination across a complex stakeholder landscape. Working at the heart of the business, you'll help drive decision-making, governance, communication, and executive effectiveness. What you'll be doing:

• You’ll be providing proactive support to our CEO and CFO, ensuring they are fully prepared for key meetings, events, and strategic discussions.
• Coordinating Board of Management packs, Commercial Steering Group packs, and executive governance activities.
• Managing multiple priorities, projects, and deadlines simultaneously while maintaining exceptional attention to detail.
• Analysing and consolidating complex information into clear, concise, executive-level insights and recommendations.
• Building trusted relationships with senior stakeholders across the business, Volkswagen Group, our Brands, and the retailer network.
• Coordinating high-profile meetings, sales conferences, investor events, and executive activities.
• Identifying opportunities to improve processes through automation, reporting, and more efficient ways of working.
• Acting as a calm and credible point of contact within a fast-paced Executive Office environment, handling confidential matters with discretion and professionalism. You’ll be a highly organised, proactive professional who thrives in a fast-moving environment and enjoys operating at the centre of business activity.

You’ll have a strong delivery mindset, exceptional judgement, and the ability to balance competing priorities whilst building trusted relationships at all levels.

Essential experience & skills

• You will have exceptional organisational and planning skills and can manage multiple activities and priorities simultaneously.
• Strong communication and stakeholder management skills with the ability to build credibility and trust quickly.
• Excellent analytical capability, including the ability to identify issues, spot errors, interpret data, and condense complex information into meaningful insights.
• Commercial awareness and confidence operating across a broad range of business activities and stakeholders.
• Experience working within complex, fast-paced, and sometimes ambiguous environments.
• A flexible, pragmatic, and solutions-focused approach with the ability to remain calm under pressure.
• High levels of integrity, professionalism, and confidentiality.
• Strong PowerPoint skills with experience producing executive-quality presentations and briefing materials.
• Experience using reporting, automation, and productivity tools such as Power Automate and Tableau.
• A continuous improvement mindset with a passion for enhancing processes and ways of working.

Why join VWFS UK?

You’ll have the opportunity to make a difference by helping us to achieve our mission. Our mission is straight forward; we want to be 'The Key to Mobility'. That means we make getting from A-to-B as easy and simple for as many people as possible. To truly meet the mobility needs of people in a changing world, our offering goes beyond traditional vehicle financing. We do this by providing a range of finance and aftersales products on Volkswagen Group vehicles, as well as developing innovative mobility products designed to solve real problems and support our customers. No candidate will meet every single desired qualification. VWFS is proud to be an inclusive employer and encourages applications from a diverse range of candidates. Diversity, Equity & Inclusion isn't just a statement for us, we encourage and aspire for all our colleagues to be their 100% self. If you need any reasonable adjustments to assist you with the application and/or recruitment processes, please contact our Resourcing Team. This role does not meet the UKVI's criteria for the skilled worker sponsorship route, therefore we are unable to accept candidates requiring sponsorship for this role.

What's in it for you?

Bonus: Discretionary 10% on-target bonus (based on personal and Group company performance) Pension: Employer pension contribution of 9% (based on employee contribution of 3%). VWFS will pay 6% if employee chooses a 2% employee contribution. Car schemes: Choice of Employee Car Ownership (ECO) scheme for petrol/diesel and hybrid vehicles plus car insurance. OR Company Car scheme for Battery Electric Vehicles (BEVs) plus car insurance cover for you and a partner/eligible family member. Other benefits: From day 1 we provide income protection, life assurance (4x salary), retail discount vouchers, access to Care Concierge (a service to support carers of adults), along with other salary sacrifice options including a will writing service and cycle to work (subject to scheme restrictions). Following successful completion of probation, you will have access to private medical insurance for you (with the option to buy additional family cover), access to our loan car scheme for up to 2 cars for your partner or eligible family members (subject to scheme restrictions) and during our annual benefit window you can purchase critical illness cover and dental cover, so you can select the benefits that matter to you. We invest in our people and are passionate about driving development. You’ll have access to LinkedIn Learning via our Degreed platform as well as a host of professional development programmes and opportunities to build your technical and soft skills so you can further develop your career. We also offer mentoring schemes and reciprocal partnerships recognising that we can all learn from each other in the flow of work.