Executive Office Administrator

BBVA; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

BBVA is seeking an experienced administrative professional to support Top Management. You will organize meetings, prepare presentations, and coordinate between reporting areas, ensuring smooth internal communications and efficient project follow-up.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a corporate environment. Fluency in English and Spanish is expected, with opportunities to support international events.

Qualifications

• Experience in office administration, preferably in a corporate environment.
• University degree preferred; professional certification in office administration is a distinct advantage.
• Knowledge of Microsoft Office, Google Workspace.
• Spanish: Native or bilingual. English: Native or bilingual.

Responsibilities

• Organize meetings, agendas, travel and related expenses.
• Prepare reports, documents and presentations.
• Coordinate between reporting areas within the branch.
• Assist in coordinating area events.
• Serve as the communication link between top and middle management and clients.
• Follow up on projects.
• Provide general administrative support.
• Assist in organizing internal events (off sites with countries).

Skills

Organization

Teamwork

Discretion

Adaptability

Interpersonal Skills

Communication

Cooperation

Event Planning

High Reliability

Education

University degree

Office administration certification

Tools

MS Office

Google Workspace

Job description

Excited to grow your career? BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.

About the job

Perform administrative and support activities for Top Management in accordance with established procedures and received instructions, in order to provide effective support for the development of their functions and the fulfillment of their commitments.

Main Functions

• Organization of meetings, agendas, travel, and associated expenses.
• Reporting, presentation, and preparation of documents and presentations.
• Coordination between different reporting areas within the branch.
• Collaboration in the coordination of area events.
• Entry point and reference for communication between top management, middle management, and clients.
• Project follow-up.
• General administrative support functions.
• Support in the organization of internal events (off sites with countries).

Requirements

• Proven experience in office administration, preferably in a corporate environment.
• University degree preferred; professional certification in office administration is a distinct advantage.
• Knowledge of Microsoft Office, Google Workspace.
• Languages:
• Spanish: Native or bilingual.
• English: Native or bilingual.
• Proficiency in other languages will be a plus.

Soft skills

• Exceptional Organization: The ability to manage multiple high-priority tasks simultaneously with rigorous attention to detail.
• Teamwork & Collaborative Excellence: A proven ability to work effectively within an administrative pool, fostering a culture of mutual support.
• Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism.
• Adaptability: A flexible approach to changing priorities and the resilience to perform effectively within a fast-paced environment.
• Interpersonal Sophistication: Excellent verbal and written communication skills, with a customer-service-oriented approach to internal and external interactions.

Skills

• Communication
• Cooperation
• Event Planning
• High Reliability

Company Culture

We are more than 121,000 colleagues across 25 countries, working in multidisciplinary teams where we understand the importance of work-life balance. We support our clients in the energy transition and are committed to inclusive growth. We are pioneers in adopting disruptive technologies that will shape the financial industry. Dare to define the future of banking!