Executive & Governance Assistant (Charity, 12-month cover)

MEATH EPILEPSY CHARITY; Godalming; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Enhanced holiday

Enhanced sick pay

Free on-site parking

Healthcare cash back scheme

Free on-site gym

Generous pension scheme – employer 7%/

Employee Assistant Program

Referral program

Job summary

The Meath Epilepsy Charity in Godalming seeks an Executive & Operations Assistant on a 12-month maternity cover. You will provide high-quality executive and governance support to the CEO and Board of Trustees, and coordinate administrative support to the Head of Operations.

You will service board meetings, take minutes, manage communications, and coordinate cross-organisational projects, including admissions for new residents and liaison with families and authorities.

Qualifications

• Previous experience as an Executive Assistant to C-Level Executives (ideally within the charity or education sector).
• Board management experience
• Excellent organisational skills with strong attention to detail.
• Clear and concise communication skills.
• Ability to prioritise efficiently and work effectively without supervision
• ‘Can-do’ attitude with the flexibility to adapt to competing priorities
• Resilient with ability to remain calm under pressure
• Strong IT skills
• Proactive and a team player.

Responsibilities

• Provide administrative support to the CEO, Head of Operations and Board of Trustees.
• Assist with projects, service improvements, audits, governance activities and operational priorities
• First point of contact for prospective new service users at The Meath
• Support the development of digital dashboards and operational reporting, including coordinating information and updates from relevant departments.
• Provide coordination and administrative support to the AI Working Group, including meeting arrangements, actions and project follow-up
• Managing communications and correspondence for the CEO and Chair of Trustees.
• Managing meeting room bookings, refreshments, travel arrangements and payment of expenses.
• Attend meetings, take notes/minutes to circulate to attendees in an accurate and timely fashion.
• Organise conferences/special events/family forums throughout the year.
• Manage and co‑coordinate the delivery of the trustee annual report within the desired timescale.
• Support the development of trustee recruitment and manage and oversee the trustee induction programme.
• Help develop, review and improve processes and systems across the organisation.
• Support the coordination and delivery of operational projects, taking on administrative and practical tasks as required.
• Provide flexible support across departments, assisting with new initiatives and organisational priorities where needed.
• The post holder will need to be available to attend Board meetings and Committees, which typically take place on Wednesday’s. Board meetings are held from 16.00 to 18.30 every other month.

Job description

The Meath Epilepsy Charity in Godalming seeks an Executive & Operations Assistant on a 12-month maternity cover. You will provide high-quality executive and governance support to the CEO and Board of Trustees, and coordinate administrative support to the Head of Operations.

You will service board meetings, take minutes, manage communications, and coordinate cross-organisational projects, including admissions for new residents and liaison with families and authorities.