Executive Coordinator

CHRISTIAN VOICE LTD; Metropolitan Borough of Solihull; On-site; GBP 28,000 - 42,000; Full time

Job summary

CV (Christian Vision) seeks an organised Executive Coordinator for Solihull, England. The role supports Executives in Solihull and Cape Town, coordinating travel, calendars, records, and communications while maintaining discretion and professionalism.

Working with other Coordinators globally, you will help prepare meeting materials and ensure seamless operations across leadership, including Trustees and committee meetings.

Qualifications

• Minimum 2–3 years in administrative or executive support roles.
• A degree in Business Administration, Management or related field is advantageous.
• Strong verbal and written communication skills.
• Ability to prioritise and multitask with high attention to detail.
• Outstanding organisational and time management skills.
• Ability to work independently and seek guidance when needed.
• Proficiency in Microsoft Office Suite and other relevant software.

Responsibilities

• Provide comprehensive administrative support to Executives in Solihull and Cape Town.
• Coordinate schedules, meetings and travel arrangements with logistics.
• Host guests and arrange hospitality for visitors.
• Collaborate with other Executive Coordinators across hubs.
• Prepare and edit correspondence and documents as required.
• Maintain filing systems and databases and support Trustees' records.
• Assist with minute-taking and board pack preparation.
• Coordinate stakeholder communications and maintain discretion.

Skills

Executive support

Communication skills

Organisational skills

MS Office

Multitasking

Independent working

Education

Business degree

Related field degree

Tools

MS Office

Calendar software

Job description

CV (Christian Vision) is a global organisation that exists to introduce people to Jesus and encourage them to become his true followers. Evangelism is at the heart of all we do at CV, bringing the gospel to people around the world in both physical and digital realms.

If you are passionate about sharing the gospel and motivated by a desire to create meaningful change at scale, CV offers a unique mission-driven opportunity to join a team harnessing innovation and navigating new frontiers within evangelism.

Job Overview

We are seeking an organised and diligent Executive Coordinator who shares our passion for evangelism and wants to join our dynamic team in Solihull, England.

The Executive Coordinator isresponsible for providing high-level administrative and coordination support to Executives based in Solihull and Cape Town. This role ensures operational continuity across leadership by coordinating administrative operations, including travel arrangements, calendar management, financial and non-financial record-keeping, while also supporting stakeholder communication, preparing meeting materials, and tracking follow-up actions as needed.

Working in conjunction with other Executive Coordinators, this role helps to facilitate global meetings and collaboration, while maintaining a high level of professionalism and discretion.

The Executive Coordinator will also play a critical role in record-keeping and meeting coordination for Trustees and various committee meetings

Specific Responsibilities

• Provide comprehensive administrative support to the Managing Director, Director of Finance & Governance and Director of People.
• Coordinate and manage schedules, meetings, and travel arrangements, ensuring all logistics are efficiently handled.
• Assist with hosting guests and coordinating hospitality arrangements for visitors.
• Work collaboratively with other Executive Coordinators, based in different Hubs.
• Prepare and edit correspondence, communications, and other documents, as required.
• Manage and maintain effective filing systems and databases.
• Support record-keeping for Trustees, ensuring all documentation is accurate and up-to-date.
• Assist in minute-taking and board pack preparation, as required.
• Help co-ordinate communications amongst stakeholders, as required.
• Handle confidential information with discretion and professionalism.
• Collaborate within a global organisation across time zones, including occasional out-of-hours availability where required.

General Responsibilities

Fulfil all duties outlined above for this specific role, and as directed below for all team members within CV. This includes, but is not limited to:

• Actively pursue personal, professional, and spiritual growth.
• Contribute positively to our team culture by upholding CV’s values in attitude and action.
• Comply with all CV policies, procedures, and regulatory requirements.
• Maintain confidentiality and demonstrate integrity in all matters.
• Engage fully in staff and team meetings, collaboration, and communication.
• Commit to continuous learning and development as needed for the role.
• Foster respectful, clear, and constructive communication across all interactions.
• A practising Christian in full agreement with the CV Statement of Faith.
• Actively involved in a local church or Christian faith community.
• Committed to living according to biblical values.

Skills, Experience and Education

• Minimum of 2-3 years of experience in administrative or executive support roles.
• A degree in Business Administration, Management or a related field is advantageous
• Strong verbal and written communication skills are required.
• The ability to prioritise and multitask efficiently, with exceptional attention to detail is required.
• Outstanding organisational and time management skills are required.
• The ability to act independently and seek guidance where appropriate is required.
• Proficiency in Microsoft Office Suite and other relevant software is required.