Executive Business Support Assistant (Broomfield)

VerseOne Group; Chelmsford; Hybrid; GBP 26,000 - 31,000; Full time

Job summary

Mid and South Essex NHS Foundation Trust is seeking an Executive Business Support Assistant (Band 4) to join the centralised Business Management and Administrative Support Team at Broomfield Hospital, Chelmsford. The role provides comprehensive administrative and business support to designated directorates within Corporate Services.

You will manage diaries, organise meetings, prepare reports and minutes, maintain records, and liaise with internal and external stakeholders to ensure smooth

Qualifications

• Diploma level qualification or equivalent experience in an administrative or support role.
• Evidence of continued professional development.
• Excellent verbal and written communication skills.

Responsibilities

• Provide a high-quality administrative service to Senior Leadership Team and directorates.
• Manage diaries and correspondence, organise meetings, prepare reports and minutes.
• Support governance, project management, and maintain accurate information systems and records.
• Assist with financial administration processes and contribute to service development initiatives.
• Handle confidential information in line with Trust policies and collaborate to deliver Corporate Services objectives.

Skills

Diary management

Meeting coordination

Governance support

Education

Diploma level qualification

Job description

Mid and South Essex NHS Foundation Trust is one of the biggest trusts in the country, following the merger of Mid Essex, Basildon and Southend hospitals in April 2020.

Executive Business Support Assistant (Broomfield)

Band 4

Main area Administration Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week Job ref 390-BA-COR-5855-A

Site Broomfield Hospital Town Chelmsford Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 03/11/2026 23:59

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

The Executive Business Support Assistant will work as part of the centralised Business Management and Administrative Support Team, providing comprehensive administrative and business support to designated directorates within Corporate Services.

The post holder will play a key role in ensuring the efficient delivery of day-to-day administrative functions, including diary and inbox management, meeting coordination, document preparation, record keeping and stakeholder liaison.

This position will be based at our Broomfield Hospital site.

Main duties of the job

The post holder will provide a high-quality administrative service to members of the Senior Leadership Team and designated directorates, acting as a key point of contact for internal and external stakeholders.

Responsibilities will include managing diaries and correspondence, organising meetings, preparing reports and briefings, recording minutes and monitoring actions. The role will support governance and project management activities, maintain accurate information systems and records, assist with financial administration processes, and contribute to service development initiatives.

The post holder will be expected to manage confidential information appropriately, ensure compliance with Trust policies and procedures, and work collaboratively to support the effective delivery of Corporate Services objectives.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

The role supports effective governance, business planning and the achievement of directorate objectives, enabling services to deliver high-quality outcomes.

The post holder will demonstrate flexibility, initiative and a commitment to continuous improvement, supporting the organisation through ongoing change and transformation.

Please review the Job Description for further information.

Person specification

Qualifications

• Diploma level qualification or equivalent experience in an administrative or support role.
• Evidence of continued professional development.

Knowledge and Experience

• Experience in an administrative or secretarial role.
• Experience arranging meetings, preparing agendas, and producing accurate minutes.
• Experience managing confidential and sensitive information.

Communication Skills

• Excellent verbal and written communication skills.
• Ability to present information clearly to support decision making

Personal and People Development

• Ability to present information clearly to support decision making.
• Demonstrates professionalism, integrity, and accountability.
• Able to work independently and as part of a team.
• Commitment to continuous improvement and organisational learning.

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.