Executive Assistant to UHNW Founder & Principal — Travel

Poppy Lane Placements Ltd; Greater London; Hybrid; GBP 175,000 - 225,000; Full time

Job summary

Poppy Lane Placements seeks an exceptional Executive Assistant to support a UHNW Founder and Principal and their spouse in London. The role involves complex diary management, international travel coordination, and a dynamic two-week travel plus four-week remote rota.

Ideal candidates will have substantial experience supporting UHNW principals, longevity in roles with strong references, and meticulous privacy and discretion. Proficiency in Microsoft Office and flexibility for travel are essential.

Qualifications

• Substantial experience as an Executive Assistant or Private PA supporting UHNW principals.
• Longevity in previous roles with excellent references.
• Extensive experience coordinating international travel.
• Exceptional organisational skills and meticulous attention to detail.
• Absolute discretion, sound judgement and excellent communication skills.
• A calm, proactive approach and the ability to adapt to changing priorities.
• Flexibility to travel internationally and provide evening and weekend support when required.
• Proficiency in Microsoft Office.
• A degree or equivalent relevant experience.

Responsibilities

• Manage complex diaries, appointments and schedules across multiple time zones.
• Coordinate business meetings and private engagements for the Principal and spouse.
• Organise international travel, accommodation, transfers and detailed itineraries.
• Accompany the Principal during travel rotations, ensuring arrangements run smoothly and responding to changes as they arise.
• Coordinate conferences, meeting venues and associated logistics.
• Manage invoices, expenses and bills, ensuring timely payment.
• Liaise effectively with colleagues, external contacts and service providers.

Skills

Executive support

Private PA

Travel coordination

Calendar management

Discretion

Microsoft Office

Education

Degree or equivalent experience

Tools

Microsoft Office

Job description

Poppy Lane Placements seeks an exceptional Executive Assistant to support a UHNW Founder and Principal and their spouse in London. The role involves complex diary management, international travel coordination, and a dynamic two-week travel plus four-week remote rota.

Ideal candidates will have substantial experience supporting UHNW principals, longevity in roles with strong references, and meticulous privacy and discretion. Proficiency in Microsoft Office and flexibility for travel are essential.