Executive Assistant to the Head of Prep

Hoe Bridge School; Woking; On-site; GBP 32,000 - 42,000; Full time

Job summary

Hoe Bridge School is seeking an experienced Personal Assistant to support the Head of Prep and ensure the smooth running of the office. The role requires exceptional organisation, discretion and proactive problem-solving in a fast-paced school environment.

The successful candidate will manage complex diaries, coordinate meetings, draft communications and prepare briefing papers, reports and presentations. You will collaborate with staff, parents and external partners while contributing to the

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior leaders.
• Experience managing complex diaries and schedules, prioritising competing demands and meeting deadlines.
• Experience handling confidential information with discretion and professionalism.
• Experience organising meetings, including preparing agendas, taking minutes and following up on actions.
• Experience drafting, proofreading and preparing correspondence, reports, briefing papers and presentations.
• Experience liaising effectively with senior staff, parents, governors and external partners.
• Experience coordinating events, recruitment processes and school activities.
• Experience managing administrative systems, databases and record-keeping, with proficiency in Microsoft Office.

Responsibilities

• Provide professional support to the Head of Prep and ensure smooth running of the Head of Prep’s office.
• Manage complex diaries and calendars, prioritising competing demands and meeting deadlines.
• Support day-to-day operations and contribute to strategic initiatives across the Prep Department.
• Draft, edit and prepare correspondence, briefing papers and presentations for the Head of Prep.
• Represent the department with warmth and professionalism in interactions with staff, pupils and external partners.

Skills

Diary management

Communication

Discretion

Meeting coordination

Drafting & proofreading

Stakeholder liaison

Microsoft Office proficiency

Team collaboration

Tools

Microsoft Office

Job description

Hoe Bridge School is seeking an experienced Personal Assistant to support the Head of Prep and ensure the smooth running of the office. The role requires exceptional organisation, discretion and proactive problem-solving in a fast-paced school environment.

The successful candidate will manage complex diaries, coordinate meetings, draft communications and prepare briefing papers, reports and presentations. You will collaborate with staff, parents and external partners while contributing to the