Executive Assistant to the Director of Finance

Wiikwemkoong Unceded Territory; Tipton; On-site; GBP 37,000 - 45,000; Full time

Job summary

Wiikwemkoong Unceded Territory is seeking an Executive Assistant to the Director of Finance. The role provides executive support and helps ensure smooth operation of the Coordinated Financial Services Unit, promoting transparency and accountability for the people of Wiikwemkoong.

The successful candidate will organize information, draft financial materials, track the strategic plan, and coordinate with senior leadership and external partners while maintaining confidentiality and professional

Qualifications

• Post-secondary diploma or degree in Business Administration, Office Administration or related field.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• High level of integrity and discretion.
• Ability to work independently and meet tight deadlines.

Responsibilities

• Assist the Director in gathering information and preparing materials for strategic financial guidance.
• Draft, format, and organize financial reports, statements, and briefing notes with accuracy.
• Help track progress of WUT’s strategic financial plan and keep documentation up to date.
• Prepare annual budget documents and related correspondence to CEO, Chief and Council, and senior leadership.
• Maintain records for financial legislation, policies, and audits; coordinate internal and external requests.
• Compile financial data and prepare initial summaries or presentations for analysis.
• Coordinate communications, schedule meetings, and manage correspondence with banks, insurers, and investment resources.
• Manage the Director’s calendar, arrange travel, and support the broader Finance team.
• Assist with special assignments and maintain a professional image of the executive office.

Skills

Executive support

Time management

Communication

Attention to detail

Independence

Confidentiality

Education

Post-secondary diploma or degree in Business Administration/Office Administration

Tools

Microsoft Office Suite

Financial management software

Job description

Wiikwemkoong Unceded Territory (WUT) Coordinated Financial Services Unit (CFSU) is seeking a highly organized, proactive and dedicated professional to fill the position of Executive Assistant to the Director of Finance. This role provides support to the Director of Finance and plays a pivotal role in ensuring smooth operation of the CFSU that promote transparency and accountability to the people of Wiikwemkoong.

RESPONSIBILITIES

• Assist the Director in gathering information, conducting preliminary research, and preparing materials that contribute to strategic financial advice and guidance.
• Assist in drafting, formatting, and organizing various financial reports, statements, and briefing notes, ensuring accuracy and timely submission.
• Help organize and track the progress of WUT’s strategic financial plan, ensuring all components are on schedule and well-documented.
• Support the Director in the compilation and preparation of annual budget documents, presentations, and related correspondence to the Chief Executive Officer, Chief and Council, senior leadership and other related committees.
• Maintain organized records for financial legislation, policies, and procedures. Coordinate document requests for financial information and internal and external audits, acting as a key point of contact.
• Support the Director by gathering and organizing financial data, helping to prepare initial summaries or presentations for financial analysis.
• Coordinate communications, schedule meetings, and manage correspondence with external entities such as banking, insurance, and investment resources.
• Efficiently manage the Director’s calendar, arrange travel, and assist with administrative tasks for the broader Finance team as needed.
• Assist with special assignments when required.
• Maintain and present a positive and professional image of the executive office at all times.

REQUIREMENTS

• Post Secondary diploma or degree in Business Administration, Office Administration or related field.
• Minimum of 3-5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably within a finance department or similar fast-paced professional environment.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with other financial management software.
• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong attention to detail and accuracy.
• High level of integrity, discretion, and commitment to confidentiality.
• A proactive and resourceful approach to problem-solving.
• An understanding of Anishinaabemowin and sensitivity to cultural practices.

Salary: Grade 7, Step 1 $77,000.00
2nd Posting: October 09th, 2026
Closing Date: October 23rd, 2026