Executive Assistant to the COO, GET STAFFED ONLINE RECRUITMENT LIMITED

Guardian Jobs; Liverpool; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading venue provider in Liverpool is seeking an Executive Assistant to support the COO. The ideal candidate will be proactive and experienced in handling administrative duties, ensuring smooth operations and effective communication within the organization. This role involves managing diaries, preparing documents, and liaising with stakeholders. The company values inclusivity and offers a range of benefits, including enhanced holiday schemes and premium healthcare.

Benefits

Enhanced holiday scheme increasing with service length

Excellent pension scheme

Premium healthcare, including dental and optical

Enhanced maternity, paternity, and adoption leave

Occupational sick pay scheme

Free onsite parking in the city centre

Employee Reward Platform

Wellbeing strategy and Mental Health First Aiders

Qualifications

• Experience in secretarial, executive, or administrative roles is essential.
• Ability to manage multiple priorities and support a busy executive.

Responsibilities

• Diary management, document preparation, email processing.
• Attending meetings, taking minutes, and providing administrative support.
• Managing correspondence and workstream tasks.

Skills

Organisational Skills

Confidentiality

Professionalism

Flexibility

Tools

Microsoft Office

Job description

Executive Assistant to the COO, GET STAFFED ONLINE RECRUITMENT LIMITED

Join to apply for the Executive Assistant to the COO, GET STAFFED ONLINE RECRUITMENT LIMITED role at Guardian Jobs

Overview

Our client operates the city's waterfront event campus, including the M&S Bank Arena, Exhibition Centre Liverpool, Ticket Quarter, and the Pullman Liverpool Hotel. They are a leading venue provider, hosting a variety of national and international events, and are committed to excellence in venue and event services.

Company Benefits

• Enhanced holiday scheme increasing with service length
• Excellent pension scheme
• Premium healthcare, including dental and optical
• Enhanced maternity, paternity, and adoption leave
• Occupational sick pay scheme
• Free onsite parking in the city centre
• Employee Reward Platform
• Wellbeing strategy and Mental Health First Aiders

Role Summary

This role is ideal for a proactive, enthusiastic PA, Secretary, or EA with experience supporting senior executives. You will work closely with the COO, handling a range of administrative duties and supporting her day-to-day activities.

Main Responsibilities

• Diary management, document preparation, email processing, and maintaining e-filing systems
• Attending meetings, taking minutes, and providing administrative support
• Managing correspondence, calls, meeting requests, and workstream tasks
• Supporting COO’s reports with document updates, policy management, and meeting arrangements
• Acting as liaison between COO and stakeholders, greeting visitors
• Proficiency with Microsoft Office and willingness to learn company-specific systems

Candidate Profile

Looking for a quick learner with confidentiality, professionalism, flexibility, and strong organisational skills. Experience in secretarial, executive, or administrative roles is essential. You should be comfortable managing multiple priorities and supporting a busy executive.

Additional Information

Application closing date: 19 May 2025
Interview dates: 21 and 23 May 2025

Our Client’s Values

• Disability Confident Employer
• Fair Employment Charter member
• Real Living Wage employer
• Sustainability and social value initiatives

Equality, Diversity & Inclusion

They promote an inclusive environment, encouraging applications from all community members regardless of background or identity.