Executive Assistant to the CEO

Careers at Council; Liverpool; On-site; AUD 40,000 - 50,000; Full time

Job summary

Liverpool City Council is seeking an Executive Assistant to the CEO to provide high-level administrative support. This role involves managing the CEO's schedule, handling correspondence, and maintaining relationships with stakeholders. The successful candidate will demonstrate confidentiality and organizational skills, contributing to the effective operation of the office and the city’s ambitious growth plans.

Benefits

Professional learning and development opportunities

Health and wellbeing benefits

Access to a Fitness Passport membership

Free or subsidised parking

Qualifications

• Experience in a senior executive assistant role.
• Advanced skills in MS Word, Excel, PowerPoint, and Outlook.
• Ability to manage administrative functions effectively.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO's schedule, including meetings and travel arrangements.
• Handle sensitive information discreetly and professionally.

Skills

Confidentiality

Time Management

Organizational Skills

Communication

Education

Tertiary qualifications or substantial experience

Tools

MS Office Suite

Job description

Liverpool, New South Wales

Full-time

Description

Executive Assistant to the CEO

1 x Permanent, Full time - 35 hours, 5 days per week

Competitive Salary + 11.5% superannuation

Closing Date: 13 May 2025

About Us

Liverpool is a vibrant city that lies in the heart of Greater Western Sydney. Working with Liverpool City Council offers a wealth of professional opportunities as we are on an exciting journey to become Sydney’s third CBD and one of the fastest growing regions over the next decade.

With the construction of Western Sydney Airport and the development of Liverpool`s city centre as an innovative health, education, and lifestyle precinct, there has never been a more exciting time to work in Liverpool City. Liverpool is experiencing significant growth from urban release development and from redevelopment in established areas as it continues to provide outstanding levels of service to its wonderfully diverse community.

About The Role

The Executive Assistant to the CEO provides superior executive support which includes high quality, accurate and timely delivery of all facets of work within the Office of the Chief Executive so that their time is used efficiently and effectively.

Key Responsibilities

• Provide comprehensive administrative and organizational support to the Chief Executive Officer
• Oversee the CEO's schedule, including coordinating appointments, meetings, and travel arrangements, while managing competing priorities effectively.
• Organize and prepare for meetings by managing agendas, briefing materials, and follow-ups, ensuring the CEO is informed and well-prepared.
• Manage incoming and outgoing correspondence, including drafting responses on behalf of the CEO and ensuring timely follow-up on actions.
• Maintain clear and precise processes for the office of the CEO and to ensure processes and functions move swiftly and efficiently and on time
• Act as a key point of contact for internal and external stakeholders, maintaining positive relationships with Councillors, government representatives, and senior staff.
• Handle sensitive information with the utmost professionalism, maintaining confidentiality and acting as a trusted advisor to the CEO.
• Support the CEO in the delivery of key projects and initiatives, conducting research, preparing reports, and coordinating resources as required.
  
  

About You

• Tertiary qualifications and / or substantial experience in senior executive assistant role
• Current Class C Drivers Licence
• Advanced skills in MS Office Suite including Word, Excel, PowerPoint and Outlook, and experience with document management systems (such as Content Manager/TRIM)
• Demonstrated ability to manage administrative functions, including diary management, meeting coordination, correspondence handling, and the preparation of reports and briefings.
• Demonstrated ability to exercise high degree of confidentiality and judgement while dealing with sensitive and confidential matters.
• Able to work autonomously, using initiative and being decisive
• Able to work in a fast-paced environment, able to work with accuracy and speed and thrive under pressure
• Confidentially manage internal and external stakeholders on behalf of CEO
• Experience liaising with a wide range of internal and external stakeholders, such as Directors, Councillors, Members of Parliament, and government departments.
• Strong time management and diary management experience
  
  

Benefits Of Working With Us

• Professional learning and development opportunities
• Gain experience in one of the largest, most diverse, and fastest growing LGA’s in metropolitan Sydney
• Great office location in the heart of the Liverpool CBD, close to public transport, and with free or subsidised parking available nearby.
• Health and wellbeing benefits including 2 Health and Wellbeing Leaves and access to our Employee Assistance Program.
• Access to a Fitness Passport membership
  
  

Salary will be dependent upon the relevant skills, experience, and competencies of the successful applicant.

For further information about the position please contact Samata Billa, Talent Acquisition Partner on 8711 7765.

How to Apply: Please click the 'Apply' button above. Applicants must submit a covering letter, current resume and response to the selection criteria questions which will be shown once you commence your application.

Click here for a copy of the position description We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council.

Council will provide reasonable adjustments for individuals with a disability throughout the recruitment process.

To be eligible to apply for permanent positions at Liverpool City Council, you need to be an Australian Citizen or Permanent Resident. For Temporary positions, you need a visa that gives you permission to work in Australia.

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