Executive Assistant to Managing Director

Multitech Site Services; Great Dunmow; On-site; GBP 19,000 - 26,000; Part time

Job summary

A leading company in temporary site services is looking for a part-time Executive Assistant to support the Managing Director at their head office in Great Dunmow. You will be responsible for managing correspondence, preparing reports, and supporting internal communications, among other administrative tasks. The ideal candidate will have strong communication skills, previous experience in executive support, and exceptional attention to detail.

Benefits

23 days annual leave plus Bank/Public Holidays

Private medical & dental insurance

Pension

Life insurance scheme

Well-being support

Employee Discount Scheme

Company/Social events

Qualifications

• Previous experience providing executive support at senior management/director level.
• Ability to work autonomously and prioritize effectively.
• Demonstrate initiative and a proactive nature.

Responsibilities

• Provide administrative support to the Managing Director.
• Prepare and collate reports from departmental managers.
• Manage the diary and prioritize commitments for the Managing Director.

Skills

Communication

Time Management

Attention to Detail

Tools

MS Office

Job description

Multitech: Empowering Excellence in Temporary Site Services

Are you seeking an opportunity to be part of a Company who are specialists in providing temporary site services? Look no further than Multitech! We're dedicated to providing exceptional electrical solutions to construction sites, events, and various temporary installations. Join us in our mission to redefine excellence in this specialised field.

We are actively looking for an Executive Assistant to support the Managing Director at our head office in Great Dunmow. This role is on a part time basis, 26 hours per week, over 5-days per week, Monday to Friday.

Main Responsibilities Of The Role

• To provide administrative support and manage the provision and dissemination of workload including important or sensitive information to and from the Managing Director.
• Prepare and collate reports from departmental managers and gather actions for the Managing Director review.
• Take actions from key meetings, collate and chase completion as required.
• Management of meeting documentation relative to the managing director and the leadership team/SMT to include but not limited to: timely issue of agenda and associated documentation; attending meetings to produce minutes and circulate as appropriate to the meeting.
• Draft internal and external correspondence as well as proof-reading.
• Prioritize conflicting needs, handle matters proactively and follow through to successful completion, often with deadline pressures.
• Manage the diary accordingly.
• Research and compile information for meetings, reports, agendas and ensure that Managing Directors time and work is prioritised according to commitments, key issues and organisational needs.
• Minimise the needs for Managing Directors involvement with transactional processes.
• Communicate openly, keeping internal and external parties informed of progress.
• Anticipate and be reactive to changing priorities and transactional requirements.
• Management of memberships and external contracts.
• Arranging social events including but not limited to social, client and annual conference(s).
• Managing and arranging travel and accommodation for senior management as and when required.
• Preparing and managing mileage & expenses for senior management as and when required.
• Preparing formal presentations/documents.
• Maintain and manage company databases and other information.
• Provide project administration support.
• Supporting internal communications and social media as when required.
  
  

Essential

Skills & Experience

• Previous experience providing executive support at senior management/director level.
• Strong communication skills with the ability to influence and negotiate.
• Ability to work autonomously and be able to effectively prioritise.
• Effective time management skills.
• Demonstrate initiative and proactive nature.
• High attention to detail.
• Self-confident, polite, tactful and discreet individual with a strong sense of integrity.
• The ability to produce good quality copy, carry out document edits and report summaries where required.
• Good numeracy and literacy skills.
• Advanced administration skills including MS office packages (word, excel, teams etc…)
• An appropriate sense of confidentiality will be required at all times.
  
  

Desirable

• Experience within the construction industry in a similar role.
• And/or experience within marketing/PR would be advantageous.
  
  

Multitech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All prospective candidates must have the right to work in the UK.

Benefits

• 23 days annual leave plus Bank/Public Holidays (pro rata’d for Part Time Staff)
• Private medical & dental insurance
• Pension
• Life insurance scheme
• Well-being support and programmes
• 24/7 access to a GP referral service
• Employee Discount Scheme
• Company/Social events
• Employee Referral program