Executive Assistant to Head of School and Director of School Operations

The University of Manchester; Manchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a proactive Executive Assistant to support the Head of School and Director of School Operations. This dynamic role involves high-level administrative and project support, managing calendars, and leading a small office team. The ideal candidate will possess excellent prioritization and communication skills, ensuring seamless operations within a large organization. Join a forward-thinking institution dedicated to continuous improvement and effective networking, where your contributions will enhance the educational landscape.

Qualifications

• Extensive experience in senior-level administrative support.
• Proven ability to manage complex calendars and processes.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Supervise the Office team and improve systems and processes.

Skills

Administrative Support

Project Management

Communication Skills

Prioritization Skills

Team Leadership

Education

Bachelor's Degree

Job description

The School of Medical Sciences is seeking a proactive and dynamic individual for the role of Executive Assistant to the Head of School & Director of School Operations. As part of the School Operations team, the successful candidate will provide high-level confidential administrative and project support to senior leadership, acting as the primary contact for the School Office. Additionally, they will support the School Operations Manager and oversee the small School Office team.

This role demands extensive experience in providing comprehensive administrative support at a senior level within a large, complex organization. Responsibilities include managing the School’s calendar, refining business processes, coordinating requests from senior staff, and supporting the Senior Leadership Team. The Executive Assistant will also serve as an office manager, supervising the Office team, allocating tasks, and improving systems and processes.

The role requires flexibility, excellent prioritization skills, and the ability to maintain high standards of support and professional communication with internal and external stakeholders, including educational institutions, NHS Trusts, and regulatory bodies. The candidate should demonstrate a commitment to continuous improvement and innovation within the School and foster effective networking across the University.

Applicants are encouraged to use the ‘supporting information’ section of their application to illustrate how they meet each criterion specified in the person specification.

Interview date: 22nd May 2025.