Executive Assistant to Global Banking ExCo

HSBC Holdings plc; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

HSBC Holdings plc in London is seeking a Senior Executive Assistant to support the Head of Banking Europe and Americas within Corporate and Institutional Banking. You will protect time, coordinate complex diaries, and manage a high-volume inbox to enable senior decision-making.

You will collaborate with the Chief Operating Office and Communications, arrange complex travel, prepare briefing papers, and maintain confidential processes with attention to detail.

Qualifications

• Extensive experience supporting ExCo Executives on a 1:1 basis in a large organisation.
• Proven ability to manage complex calendars and high-volume inboxes under pressure.
• Strong coordination of travel planning and international engagement.

Responsibilities

• Act as gatekeeper for the Executive, balancing accessibility with protection from interruptions.
• Manage a high-volume inbox and escalate urgent items quickly.
• Oversee complex diary management, resolve scheduling conflicts and anticipate needs.
• Maintain a forward-looking calendar to free time for key projects.
• Coordinate long-term travel and engagement planning with the COO and Communications.
• Arrange complex travel itineraries, within HSBC policies.
• Organise meetings end-to-end, prepare briefing notes for engagements.
• Handle delegated approvals and maintain confidentiality with accuracy.

Skills

Gatekeeping

Diary management

Travel coordination

Executive support

Stakeholder communication

Job description

HSBC Holdings plc in London is seeking a Senior Executive Assistant to support the Head of Banking Europe and Americas within Corporate and Institutional Banking. You will protect time, coordinate complex diaries, and manage a high-volume inbox to enable senior decision-making.

You will collaborate with the Chief Operating Office and Communications, arrange complex travel, prepare briefing papers, and maintain confidential processes with attention to detail.