Executive Assistant to Commercial Director

Plant Plan; Leicester; On-site; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Quarterly bonus (Performance)

Medical & Dental Insurance from Day 1

31 Days Holiday + Bank Holidays

Company Pension

2 Days Paid Sick Leave

Job summary

Plant Plan in Leicester is seeking an experienced Executive Assistant to provide dedicated support to the Commercial Director. You will manage confidential information and act as a central point for the commercial team.

You will coordinate emails, calendars, meetings, travel and HR processes, while drafting reports and presentations and driving accountability for action. AI in the workplace is welcomed.

Qualifications

• 4 years of PA/EA experience.
• A-Level or above is desirable.
• UK right to work.

Responsibilities

• Manage the Commercial Director's email and calendar as gatekeeper.
• Track KPIs, wins/losses, and follow up on actions from meetings/reports.
• Research products, costings and ROI to support decision-making.
• Coordinate meetings, take notes and drive follow-up actions.
• Draft correspondence, presentations and reports.
• Support HR processes including probation reviews and appraisals.
• Organise travel, hotels and team events.

Skills

Highly organised

Discreet and diligent

Excellent communication

Deadline-driven

AI in workplace

Education

PA/EA experience 4 years

A-Level or above (desirable)

Job description

Description of Role:

We are looking for an experienced Executive Assistant to provide dedicated support to our Commercial Director. You'll be central to the effectiveness of the commercial team, managing a broad mix of administrative, project and people-related work. You will be privy to top-level, confidential information, and it is essential that you are always discreet and absolutely confidential.

Responsibilities:

• Manage the Commercial Director's email and calendar, acting as gatekeeper and primary point of contact for internal and external communications.
• Track and report on team numbers, KPIs, wins and losses, and follow up on outstanding actions from meetings and reports.
• Research products, ideas, costings and ROI to support decision-making.
• Coordinate meetings, take notes and drive accountability for follow-up actions.
• Draft correspondence, presentations and reports.
• Support HR processes including probation reviews, appraisals and skills matrix upkeep.
• Organise travel, hotels and team events, including venues and catering.
• Help document and run company systems and processes and lead smaller projects on the Director's behalf.

Essentials:

• Highly organised, discreet and diligent.
• Excellent verbal and written communication skills.
• Comfortable managing shifting priorities under deadline pressure.
• Confident following people up and driving action independently.
• An excellent cultural fit with Plant Plan, someone who shares our values and mindset.
• An enthusiastic adopter of AI in the workplace (desirable).

Minimum required experience:

• PA/EA role: 4 years
• Educated to A-Level or above (desirable)

Required licenses or certifications:

• UK right to work

Benefits & Perks:

• Quarterly Performance Bonus Scheme
• Full Medical & Dental Insurance from Day 1
• 31 Days Holiday including Bank Holidays
• Additional Long Service Holidays
• Company Pension
• 2 Days Paid Sick Leave P/A
• Enhanced Maternity Leave
• Salary Sacrifice EV Scheme
• On-site Parking
• Casual Dress
• Company Events

About Us:

Headquartered in Enderby, Leicester, with an Operational Hub in Enfield, North London; Plant Plan are a rapidly growing, ambitious company that specialises in commercial planting schemes for offices, hotels and restaurants. We're a service provider, helping our clients create beautiful spaces where their team and customers will want to spend time and work together.

We are a family-owned company that believes success is reached through caring first for the Plant Plan team and our Customers. We are growing rapidly and have a clear roadmap for continued success, meaning there are always opportunities for development, promotion, and learning new skills.

Our Core Values:

• Exceed Expectations
• Make Things Happen
• Do the Right Thing
• Always Look for Ways To Improve
• Care For Your Colleagues, Customers and the Community