Executive Assistant to CEO (with CRM Expertise)

JR United Kingdom; Portsmouth; On-site; GBP 30,000 - 45,000; Full time

Job summary

A growing international startup, ENBIOSIS Biotechnology, seeks a proactive Executive Assistant to the CEO in Portsmouth. The role entails high-level administrative and strategic support, managing CRM functionalities, and coordinating with stakeholders. Ideal candidates will have proven executive assistance experience, strong CRM capabilities, excellent communication skills, and a resourceful mindset, preferably with a background in startups or healthcare.

Qualifications

• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Strong command of CRM systems (Zoho, Salesforce, or similar), able to manage workflows.
• Exceptional organizational and multitasking skills.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar and meeting coordination.
• Manage and maintain CRM systems ensuring data accuracy and reporting.
• Support CEO in communications with partners and investors.

Skills

Organizational skills

Multitasking

CRM management

Verbal communication

Written communication

Proactiveness

Tools

Microsoft Office

Google Workspace

Zoho

Salesforce

Job description

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Executive Assistant to CEO (with CRM Expertise), portsmouth, hampshire

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Client:

ENBIOSIS Biotechnology

Location:

portsmouth, hampshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

10.06.2025

Expiry Date:

25.07.2025

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Job Description:

About Us:

At Enbiosis Biotechnology, we’re pioneering the future of personalized gut health using AI-powered microbiome analysis. As a fast-growing international startup, we are seeking a highly organized, tech-savvy, and proactive Executive Assistant to the CEO to join our team.

This is a critical role supporting our CEO in both strategic and operational capacities—with a particular focus on managing our CRM systems, partner relations, and executive-level coordination.

Key Responsibilities:

• Provide high-level administrative and strategic support to the CEO, including calendar management, meeting coordination, travel planning, and internal/external communications
• Manage and maintain our CRM (e.g., Zoho, Salesforce or equivalent), ensuring data accuracy, reporting, and automation of key workflows
• Support the CEO in partner and investor communications by preparing briefs, follow-ups, presentations, and documentation
• Coordinate with international stakeholders, clients, and internal teams across multiple time zones
• Assist with project tracking, deliverables, and deadline management
• Prepare reports, proposals, and summaries as required
• Handle confidential and sensitive information with discretion
  

Requirements:

• Proven experience as an Executive Assistant, preferably supporting C-level executives
• Strong command of CRM systems (Zoho, Salesforce, or similar)—must be able to manage workflows, generate reports, and optimize usage
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication in English
• Strong proficiency in Microsoft Office and Google Workspace
• Proactive, resourceful, and able to work independently
• Experience in startups, biotechnology, healthcare, or SaaS is a plus