Executive Assistant to CEO - Global SaaS & Compliance

Q Sandbox; Fleet; On-site; GBP 42,000 - 65,000; Full time

Job summary

Quantios is seeking an Executive Assistant to support the CEO and Executive Team in managing busy schedules and daily activities. The role involves calendar management, travel arrangements, and high-level administrative support across UK and overseas offices.

Travel to client sites and offices within the UK, Channel Islands and abroad may be required. You will handle communications, meeting coordination, and confidential information with discretion while supporting strategic priorities.

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Strong proficiency with office software and tools (Microsoft Office, etc.).
• Exceptional organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Discretion and integrity when dealing with sensitive information.
• Proactive and adaptable problem-solver.
• Able to work independently and as part of a team.
• High attention to detail and accuracy.

Responsibilities

• Calendar Management: Manage and prioritise Executive Team schedules, meetings, travel arrangements, and prep for engagements.
• Communication: Act as primary point of contact for Executive Team; route emails and calls with timely responses.
• Administrative Support: Prepare documents, presentations, and reports; manage files and expense records.
• Meeting Coordination: Arrange meetings, prepare agendas, take minutes, follow up on actions.
• Travel Arrangements: Book travel ensuring cost-effectiveness and policy alignment.
• Project Assistance: Support projects with research, data analysis, and coordination.
• Confidentiality: Maintain high confidentiality for sensitive information.
• Team Collaboration: Work with executive and support staff for a cohesive environment.
• Prioritisation: Help executives focus on strategic objectives.

Skills

Executive support

Organizational skills

Time management

Communication

Discretion

Problem-solving

Independent worker

Tools

Microsoft Office

Job description

Quantios is seeking an Executive Assistant to support the CEO and Executive Team in managing busy schedules and daily activities. The role involves calendar management, travel arrangements, and high-level administrative support across UK and overseas offices.

Travel to client sites and offices within the UK, Channel Islands and abroad may be required. You will handle communications, meeting coordination, and confidential information with discretion while supporting strategic priorities.