Executive Assistant to CEO EMEA

AKQA Media; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading company in digital services seeks an exceptional Executive Assistant to support the CEO in a fast-paced environment. The role involves complex travel management, diary organization, and providing high-level administrative support to ensure the CEO operates efficiently and effectively among regional and global stakeholders.

Qualifications

• Experience supporting C-level executives in a global organisation.
• Expert in managing complex travel and calendars.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage complex global travel itineraries and logistics.
• Oversee diary management with strategic prioritization.
• Coordinate meetings and ensure professional experiences.

Skills

Organisational skills

Communication skills

Proactivity

Discretion

Tools

Google Workspace

Slack

Microsoft Teams

Expense management systems

Job description

At AKQA, we believe in the imaginative application of art and science to create beautiful ideas, products, and services. With an entrepreneurial and collaborative approach, we design adaptive digital services and applications that capture the imagination, delivering impressive returns for our clients.

We’re seeking an exceptional Executive Assistant to support the CEO of AKQA EMEA in a dynamic, fast-paced environment. This role is pivotal in ensuring the CEO’s time is optimised, priorities are aligned across global and regional stakeholders, and the rhythm of the business is maintained with precision and agility.

ROLE REQUIREMENTS

• Complex Travel Management: Plan and manage intricate, frequently changing global travel itineraries, ensuring all logistics (flights, accommodation, ground transport, visas, local intelligence) are flawlessly executed and adapted as needed, often at short notice.


• Diary & Time Management: Manage an ever-evolving calendar with high accuracy and strategic prioritisation. Ensure time is allocated effectively across internal meetings, external engagements, travel windows, and key focus areas.


• Meeting & Event Coordination: Coordinate and prepare spaces for internal and external meetings, lead meeting room setup and logistics for key sessions at the London studio and globally where relevant, ensuring an elevated, professional experience for all attendees


• Stakeholder Liaison: Act as a trusted conduit between the CEO and AKQA’s global and regional leadership teams. Proactively manage the flow of information, ensuring that priorities are clearly communicated, schedules are aligned, and actions are followed up in a timely manner. Anticipating needs across functions and geographies.


• Executive Support: Provide high-level administrative support, including expense processing, confidential correspondence, document management, and handling sensitive matters with discretion.


• Team & Culture Integration: Become a valued, embedded member of the EMEA team—contributing to a positive, inclusive, and high-performing culture. Build trusted relationships across the organisation, demonstrating sound judgment, empathy, and a collaborative spirit in everything you do.

QUALITIES AND CHARACTERISTICS

• Proven experience supporting C-level executives in a global, fast-paced organisation—preferably within a creative, technology, or consultancy environment.


• Expert in managing complex, ever-changing travel and calendars with minimal oversight.


• Impeccable organisational skills and attention to detail.


• Exceptional written and verbal communication skills; able to interact confidently with senior stakeholders.


• Highly proactive, solutions-focused, and calm under pressure.


• Discreet, trustworthy, and able to handle confidential information with integrity.


• Confident with digital tools such as Google Workspace, Slack, Microsoft Team, and internal expense /travel management systems (bonus if they have concur experience)

AKQA is committed to developing wellbeing and supporting life choices for our team. We provide an extensive range of benefits. To find out more click here.

We believe great work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach including required in-office days. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

AKQA is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.