Executive Assistant to C‑Level Leader (Hybrid, London)

Citibank (Switzerland) AG; Greater London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

Citibank (Switzerland) AG in London, United Kingdom, is seeking a Senior Executive Assistant to provide high-level support to a C16 level manager and the department. The role covers calendar management, meeting coordination, travel planning, expense tracking, and document preparation.

The ideal candidate has office administration experience in financial services, strong MS Office skills, and excellent communication.

Qualifications

• Previous office administration experience in financial services or a similar organisation.
• Proficient in Microsoft Office and capable of quick system adoption.
• Clear written and verbal communication skills required.

Responsibilities

• Manage day-to-day calendar(s) for senior management.
• Coordinate executive meetings, receptions, and conference calls.
• Prepare and review materials for meetings; assist with presentations and spreadsheets.
• Arrange travel; develop and distribute travel schedules and agendas.
• Prepare, reconcile, and track expense reports using the Travel and Expense system.
• Order supplies and process invoices via Procure to Pay.
• Support ad-hoc reports and special projects as needed.
• Train or guide junior administrative staff when required.

Skills

Calendar management

Microsoft Office

Communication

Travel arrangements

Expense reports

Education

Bachelor's degree or equivalent

Tools

Procure to Pay system

Travel & Expense system

Job description

Citibank (Switzerland) AG in London, United Kingdom, is seeking a Senior Executive Assistant to provide high-level support to a C16 level manager and the department. The role covers calendar management, meeting coordination, travel planning, expense tracking, and document preparation.

The ideal candidate has office administration experience in financial services, strong MS Office skills, and excellent communication.