Executive Assistant, Sustainability

CHANEL; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

EA community

Learning & development

Hybrid work in London

Job summary

Chanel in London seeks an organised Executive Assistant to support two senior leaders in Global Corporate Sustainability. You will handle calendar management,行政 tasks, and project coordination, including meetings, planning, and materials.

Role requires travel planning, budget tracking, and vendor contract management, with regular interaction across global offices and NGOs. Hybrid London-based with onboarding into Chanel heritage.

Qualifications

• Highly organised with a problem-solving approach.
• Experience with project work and project coordination.
• Positive energy and a can-do attitude and responsiveness.
• Ability to work with different personalities and stakeholders.
• Diligence and attention to detail.
• Curiosity to learn and engage with diverse stakeholders.
• Respect for discretion and confidentiality is essential.

Responsibilities

• Provide calendar management and administrative support to two senior leaders.
• Coordinate projects: planning, materials, and meeting logistics.
• Arrange travel with attention to accuracy and last-minute changes.
• Monitor and track team budget and expenses.
• Manage vendor contracts, invoices and payments.
• Interact with internal stakeholders and external partners across Sustainability.

Skills

Calendar management

Project coordination

Budget & expenses

Vendor contracts

Travel planning

Stakeholder management

Confidentiality

Tools

MS Office

Confluence/Project tools

Job description

• This role is supporting two senior leaders in the Global Corporate Sustainability team in London, taking care of:
• Calendar management & administrative support
• Being a true partner to your leaders, with the opportunity for project coordination alongside classic EA tasks: supporting with planning and logistics of key projects, including organising meetings, preparing materials, updating project plans and requirements
• Travel planning for leaders with accuracy and the ability to anticipate and handle last minute changes
• Managing and tracking budget and expenses for team leaders
• Managing vendor contracts, invoice and payment tracking for the teams
• Interacting with stakeholders across the business and across Sustainability team global offices as well as external partners such as NGO and industry experts
• The role reports into the EA to Global CSO, working within a close EA team.

What impact you create at Chanel

• The role requires a balance between diligent EA day to day administrative support, the ability to respond to last minute changes as well as focused work on project coordination and planning
• Your ability to engage with stakeholders will contribute to overall team engagement and smooth the path for the business objectives of your leaders

You are energised by

• Being a ‘go to’ person and working at the heart of a welcoming and inclusive team
• Supporting others and providing order and structure to activities
• Working in an environment which is fast-paced and varied
• Being exposed to a diversity of topics such as environment and nature, women’s empowerment, social sustainability
• Working in a large global organisation which offers onboarding into our brand and heritage and learning and development opportunities

What you will bring

• Highly organised and resourceful with a problem-solving approach
• Experience with project work and energised by project coordination
• Positive energy and a can-do attitude and responsiveness
• Understanding of how to work with different personalities
• Diligence and attention to detail
• Curiosity to learn and engage with diverse stakeholders
• Respect for discretion and confidentiality is essential.

What Chanel can offer you

• You will be part of a wider EA community in our new Global headquarters that offers a welcoming and inclusive group with learning and social events
• A workplace where we provide you opportunities to drive values in areas where you are good at and support you to be at your best
• The role is London based on a hybrid model with the majority of your time being office based, occasional travel to other offices may be required.

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.