Executive Assistant, Sustainability

Chanel; City of Westminster; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Global HQ access

Learning & development opportunities

Hybrid work (London)

Job summary

Chanel in London is seeking a proactive Executive Assistant to two senior leaders within Global Corporate Sustainability. The role blends meticulous administrative support with project coordination, planning, and complex travel arrangements.

You will manage budgets, vendor contracts, and cross-border stakeholders, contributing to the leaders' strategic objectives in a fast-paced, inclusive environment. The role is London-based with a hybrid work model and occasional travel to other offices may

Qualifications

• Highly organised with a problem-solving approach.
• Experience with project work and energised by project coordination.
• Positive energy with a can-do attitude and responsiveness.
• Ability to work with different personalities and adapt.
• Diligence and attention to detail.
• Curiosity to learn and engage with diverse stakeholders.
• Respect for discretion and confidentiality is essential.

Responsibilities

• Calendar management and administrative support for two senior leaders.
• Partner to leaders with project coordination, planning, and meeting logistics.
• Organise travel planning for leaders with accuracy for last-minute changes.
• Manage and track team budgets and expenses for the leaders.
• Handle vendor contracts, invoices and payments for teams.
• Interact with stakeholders across the business, Sustainability team, and external partners.
• Report to the EA to Global CSO and work within the EA team.

Skills

Organised

Project coordination

Positive attitude

Stakeholder management

Attention to detail

Curiosity

Discretion

Job description

• This role is supporting two senior leaders in the Global Corporate Sustainability team in London, taking care of:
• Calendar management & administrative support
• Being a true partner to your leaders, with the opportunity for project coordination alongside classic EA tasks: supporting with planning and logistics of key projects, including organising meetings, preparing materials, updating project plans and requirements
• Travel planning for leaders with accuracy and the ability to anticipate and handle last minute changes
• Managing and tracking budget and expenses for team leaders
• Managing vendor contracts, invoice and payment tracking for the teams
• Interacting with stakeholders across the business and across Sustainability team global offices as well as external partners such as NGO and industry experts
• The role reports into the EA to Global CSO, working within a close EA team.

What impact you create at Chanel

• The role requires a balance between diligent EA day to day administrative support, the ability to respond to last minute changes as well as focused work on project coordination and planning
• Your ability to engage with stakeholders will contribute to overall team engagement and smooth the path for the business objectives of your leaders Being a 'go to' person and working at the heart of a welcoming and inclusive team
• Supporting others and providing order and structure to activities
• Working in an environment which is fast-paced and varied
• Being exposed to a diversity of topics such as environment and nature, women's empowerment, social sustainability
• Working in a large global organisation which offers onboarding into our brand and heritage and learning and development opportunities

What you will bring

• Highly organised and resourceful with a problem-solving approach
• Experience with project work and energised by project coordination
• Positive energy and a can-do attitude and responsiveness
• Understanding of how to work with different personalities
• Diligence and attention to detail
• Curiosity to learn and engage with diverse stakeholders
• Respect for discretion and confidentiality is essential.

What Chanel can offer you

• You will be part of a wider EA community in our new Global headquarters that offers a welcoming and inclusive group with learning and social events
• A workplace where we provide you opportunities to drive values in areas where you are good at and support you to be at your best
• The role is London based on a hybrid model with the majority of your time being office based, occasional travel to other offices may be required.

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.