Executive Assistant & Projects Lead to CEO

Millbank; Tottenham; Hybrid; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid and flexible working

Nationally recognised public sector (p

Job summary

Millbank is a growing digital creative agency delivering impactful communications and digital projects for public sector organisations across the UK. We are seeking an exceptional Executive Assistant to partner with our CEO and Senior Leadership Team, coordinating client projects and internal operations across the country.

You will work at the heart of the business, managing complex schedules, preparing briefing papers, and supporting strategic initiatives while ensuring outstanding service to

Qualifications

• Previous experience in an Executive Assistant, Project Coordinator, Project Manager or similar role.
• Outstanding organisational and time management skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong project coordination and administrative capabilities.
• Excellent written and verbal communication skills.
• Experience supporting senior executives or leadership teams.
• Strong stakeholder management and relationship-building skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• A proactive, resourceful and solutions-focused approach.
• Excellent proficiency in Microsoft Office and collaboration tools.
• Comfortable working independently and as part of a team.

Responsibilities

• Provide proactive and high-quality support to the CEO and Senior Leadership Team.
• Manage complex diaries, meetings, travel arrangements and scheduling.
• Prepare agendas, reports, presentations, briefing papers and correspondence.
• Attend meetings, record actions and ensure timely follow-up.
• Support leadership planning, strategic initiatives and business operations.
• Coordinate internal communications, events and leadership activities.
• Anticipate requirements, identify potential issues and resolve them proactively.
• Support the planning, coordination and delivery of client projects.
• Maintain project plans, timelines, budgets and delivery schedules.
• Track project milestones, actions, risks and dependencies.
• Coordinate resources across internal teams and external stakeholders.
• Ensure project documentation is accurate, organised and up to date.
• Produce project reports, status updates and meeting documentation.
• Help ensure projects are delivered on time, on budget and to the highest quality standards.
• Act as a professional point of contact for clients, partners and stakeholders.
• Build strong working relationships through responsive and proactive communication.
• Support client meetings, workshops and project delivery activities.
• Ensure exceptional service standards are maintained at all times.
• Represent the business professionally and confidently in client-facing situations.
• Support the successful delivery of projects and client commitments.

Skills

Executive support

Project coordination

Stakeholder management

Time management

Attention to detail

Communication skills

Senior leadership support

Multitasking

Proactive problem-solving

Independent & team work

Client-facing service

Tools

Microsoft Office

Collaboration tools

Job description

Millbank is a growing digital creative agency delivering impactful communications and digital projects for public sector organisations across the UK. We are seeking an exceptional Executive Assistant to partner with our CEO and Senior Leadership Team, coordinating client projects and internal operations across the country.

You will work at the heart of the business, managing complex schedules, preparing briefing papers, and supporting strategic initiatives while ensuring outstanding service to