Executive Assistant & Project Support (Hybrid, 2ndment)

Suffolk County Council; Ipswich; Hybrid; GBP 34,000 - 41,000; Full time

Benefits offered by this job

Hybrid working

Public sector experience

Job summary

Suffolk County Council is seeking an Executive Assistant and Project Support to join the Future Suffolk LGR programme in Ipswich. You’ll provide proactive executive and project support, helping coordinate priorities and keep the programme operating efficiently across multiple organisations.

You will work closely with the Programme Director to manage diaries, meetings and information flows, delivering high-quality administrative support in a complex environment.

Qualifications

• Experience providing executive, secretarial or administrative support at senior level.
• Experience supporting complex programmes or projects across multiple organisations.
• Excellent planning, organisational and prioritisation skills.
• Strong communication and relationship-building skills with senior leaders.
• Ability to work independently in ambiguous, fast-paced environments.
• Political awareness within local government or public sector.
• Collaborative, flexible, solutions-focused approach.

Responsibilities

• Manage complex diaries, priorities, correspondence and competing demands on behalf of the Programme Director.
• Coordinate meetings, boards and events, preparing agendas, reports and other documentation while ensuring actions, deadlines and logistics are effectively managed.
• Coordinate information, reporting and updates from across multiple workstreams and organisations.
• Lead delegated pieces of work and support delivery of programme priorities.
• Provide high-quality project and administrative support to help keep the programme organised, connected and on track.
• Manage correspondence, enquiries and escalations, ensuring timely responses and follow-up activity.
• Build effective relationships with senior leaders, partners and stakeholders across Suffolk's councils.

Skills

Executive support

Programme coordination

Planning & prioritisation

Stakeholder engagement

Relationship building

Ambiguity management

Political awareness

Job description

Suffolk County Council is seeking an Executive Assistant and Project Support to join the Future Suffolk LGR programme in Ipswich. You’ll provide proactive executive and project support, helping coordinate priorities and keep the programme operating efficiently across multiple organisations.

You will work closely with the Programme Director to manage diaries, meetings and information flows, delivering high-quality administrative support in a complex environment.