Executive Assistant Maternity Cover - 12 Month Fixed Term

We Manage Jobs(WMJobs); Wolverhampton; On-site; GBP 31,000 - 35,000; Full time

Job summary

City of Wolverhampton Council is recruiting for a fixed term maternity cover Executive Assistant to support our Senior Leadership Team, including the Chief Executive and Directors. Based at Civic Centre, Wolverhampton, you will manage diaries and emails, prepare packs, briefing notes and presentations, and provide confidential, customer-focused administrative support.

The role requires excellent IT skills, strong communication, and the ability to prioritise a busy workload while building

Qualifications

• Extensive diary and email management experience.
• Excellent communication skills and IT proficiency.
• Ability to build strong relationships with senior stakeholders.
• Proactive, organised and able to manage a busy workload.

Responsibilities

• Extensive diary and email management for senior leaders.
• Prepare meeting and conference packs, briefing notes and presentations.
• Capture actions and decisions and follow up as appropriate.
• Provide confidential executive support to Directors and Chief Executive.
• Support across the Executive Support Team as required.

Job description

Executive Assistant

Salary - £31,015 - £34,811 (Grade 5)

Hours - 37 hours

Number of Positions - 1 x 12 month fixed term Maternity Cover

Location: Civic Centre, Wolverhampton. Office-based at least three days per week; more as business needs require.

Award-winning City of Wolverhampton Council is recruiting for a fixed term Maternity Cover, Executive Assistant post within the Executive Support Team to provide a high-quality, customer focused service to our Strategic Executive Board which includes the Chief Executive, Deputy Chief Executive and Directors.

This is a fantastic opportunity to work at the heart of the organisation with our senior leaders and support them to achieve our key priorities for the residents of Wolverhampton. This is a varied, demanding and high-profile role which offers the successful candidate the opportunity to build extensive knowledge and experience within local government.

The post holder will support our Directors through the provision of customer-centric, efficient, effective and confidential executive support.

The post holder is a key member of the Executive Support Team and is expected to work flexibly across different areas of the council to ensure that high quality support is always provided, enabling members of the senior management team to function effectively and provide a positive image of the organisation and city through excellent customer service.

This role involves extensive diary and email management, ensuring customers are full briefed and prepared ahead of meetings, capturing actions and decisions, preparing meeting and conference packs, briefing notes and presentations as appropriate, as well as prioritising and delivering on a busy workload in an informed and efficient manner.

The successful candidate will thrive in a busy environment and be innovative, and a customer-focused problem solver who is proactive and organised with great attention to detail. The successful candidate will need excellent communication and IT skills, the ability to build strong relationships, learn quickly and have proven knowledge, skills and experience to provide outstanding executive support at a senior level.

Interview Details

Interviews due to take place 2 October 2026

Our working arrangements

All council roles are allocated to either a fixed, field or flexible work style. Some roles are agile which enable and empower employees to maximise their performance and productivity, whilst maintaining a healthy work life balance. Roles with a fixed workstyle work in a fixed permanent council location. Roles with a field workstyle are usually allocated where employees are required to be out working in the community with a minimum requirement for 'touch down' space at any council location. Roles with a flexible workstyle have a flexible base location to meet the needs of the business and employees can work from a mixture of home or any council office, partner/client, or external location, as required to meet service requirements.

Please refer to the Job Description for further information on the workstyle assigned to the role you are applying for.

For more information about working for our organisation including the culture of the Council, the Council plan and vision, staff equality forums, core HR policies, employee benefits and much more please click here.

Diversity

We are committed to building a workforce that is reflective of the diverse community we serve. We want to attract the best applications from people of all backgrounds and underrepresented groups because we strongly believe in adding value through diversity, inclusion, and equality. Our employees enable us to deliver services that are accessible, inclusive, and reflective of Wolverhampton residents.

Our status as a Disability Confident Employer showcases our commitment to people with disabilities or health conditions, advocating for their opportunities and potential.

We've received the Stonewall Gold Award, emphasising our dedication to the LGBT+ community by nurturing an inspiring, inclusive, and equal workplace.

As of March 2023, the RACE Code Quality Mark signifies ouractiveengagement with racial equality. These recognitions validate our continuous efforts towards fostering an inclusive work environment that respects and values our diverse employees.

As part of our commitment as a Disability Confident employer, a Gold Award Armed Forces employer and our commitment to supporting care leavers - we offer a guaranteed interview as long as your application meets the essential criteria for the post.

We encourage, inspire and value an inclusive culture here at the council where employees can flourish, thrive and be themselves. We have four staff equality forums for employees to join. These help to ensure our employees have a voice, they feel empowered to speak up and where everyone is treated with respect - Learn more about the staff equality forums here.

Recruitment of Ex-Offenders

We arecommittedto the fair treatment of all our employees, potential employees, or users of our service regardless of offending background. The Council uses the Disclosure and Barring Service (DBS) for any vacancies that require a DBS check to obtain information about applicants to assess their suitability for employment in positions of trust. We do not discriminate unfairly against anyindividualon the basis of a conviction or any other information revealed as a result of a DBS disclosure - Learn more here.

Employment Information & Support

Attached documents
Executive Assistant JD PS 2025.docx