Executive Assistant - Infrastructure Client Group

Institution of Civil Engineers (ICE); England; On-site; GBP 36,153 - 44,187; Full time

Benefits offered by this job

25 days annual leave plus Bank Holidays

Up to 8% of salary contributed to pension

Annual £100 well-being allowance

Cycle to work scheme

Job summary

A leading civil engineering organization in the UK is seeking an Infrastructure Client Group Executive. In this mid-senior level role, you will coordinate ICG operations and collaborate with stakeholders to enhance UK infrastructure delivery. The ideal candidate will have strong project management skills and excellent communication abilities, alongside a degree or equivalent experience. This full-time position offers a competitive salary and a supportive working environment.

Qualifications

• Experience in minute-taking, report writing, and editing.
• Proven project management and process implementation skills.
• Ability to support communities, networks, or committees.

Responsibilities

• Coordinate and support the ICG's day-to-day operations.
• Manage accurate records of member organisations and payments.
• Draft agendas, schedule meetings, and take minutes.

Skills

Advanced knowledge of Office 365

Strong project management skills

Excellent written and oral communication

High attention to detail

Understanding of budgets

Collaborative and outcome driven

Education

Degree-level education or equivalent experience

Job description

Institution of Civil Engineers (ICE) provided pay range

This range is provided by Institution of Civil Engineers (ICE). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Institution of Civil Engineers (ICE)

Salary: £40,170 per annum

About the Role

The Infrastructure Client Group (ICG) is an industry‑funded initiative that brings together the UK’s most progressive economic infrastructure clients in partnership with government, the National Infrastructure and Service Transformation Authority (NISTA), industry, the Construction Leadership Council (CLC), and key value chain members. Our core purpose is to accelerate improved delivery of UK infrastructure for the benefit of the economy, society, and the environment—fully aligned with the UK Government’s agenda.

The Institution of Civil Engineers (ICE) supports the ICG in delivering this mission through activities that enable collaboration across the Management Board, Task Groups, Project 13 Network, Leadership Group, and Pillar Groups.

We are seeking an Infrastructure Client Group Executive to play a pivotal role in supporting the ICG Manager and ensuring the smooth operation of this influential network. This is an exciting opportunity to work at the heart of UK infrastructure transformation, collaborating with leading organisations and government bodies to drive meaningful change. You’ll be part of a dynamic team committed to improving outcomes for society and the environment.

Key Responsibilities

• Coordinate and support the day‑to‑day running of the ICG, Task Groups, and Project 13 Network.
• Manage accurate records of member organisations, participants, subscriptions, and payments.
• Draft agendas, schedule meetings, and produce accurate minutes and action lists.
• Support the delivery of the ICG Annual Report and launch event.
• Assist with the annual content plan, including news, resources, case studies, and network growth.
• Manage relationships with internal and external stakeholders to ensure successful delivery of projects.
• Oversee the Project website and engagement strategy through social media and reports.
• Provide secretariat support for boards and groups, including logistics and workshop planning.
• Monitor budgets, process invoices, and support contract management.
• Extract insights and case studies for digital channels such as blogs, podcasts, and videos.

Experience

• Minute‑taking, report writing, and editing.
• Project management and process implementation.
• Supporting communities, networks, or committees.
• Delivering knowledge programmes and events.

Key Skills

• Advanced knowledge of Office 365.
• Strong project management and presentation skills.
• Excellent written and oral communication.
• High attention to detail and organisational ability.
• Understanding of user experience and digital best practices.
• Ability to work independently and under pressure.
• Understanding of budgets and finance.
• Keen to improve output and processes where possible.
• A demonstrable interest in the community subject matter.
• Collaborative and outcome driven.
• Team focused.
• Good interpersonal skills to liaise with all team members, directors, internal and external stakeholders. Sociable and authoritative, to feel comfortable with supporting and motivating content contributors, speaking to them as peers.

Qualifications

• Degree‑level education or equivalent experience.
• 25 days annual leave plus Bank Holidays.
• Shutdown over Christmas period.
• Annual £100 allowance toward your well‑being.
• Discounted hot food from on‑site Café bar.
• Up to eight per cent of salary contributed to a personal pension scheme.
• 24‑hour employee support line.
• Death in service benefit equivalent to four year’s salary.
• Interest free season ticket loan.
• Cycle to work scheme.
• Big Gym membership savings with the Gymflex scheme.

ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process. If you need support or an alternative format, please contact us at [e-mail].

General Data Protection Regulations (GDPR) 2018

The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. GRCI Law Limited (our external Data Protection Officer (DPO) is appointed to oversee our data protection compliance with details as noted below:, who can be contacted at Email: [e-mail]. Postal Address: GRCI Law Limited, Unit 3, Clive Court, Bartholomew’s Walk, Cambridgeshire Business Park, Ely, Cambridgeshire, CB7 4EA, United Kingdom’.

Applicants have the right to complain to the ICO at http://ico.org.uk/ if they have a concern with the way ICE is handling their data.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Project Management and Administrative

Industries: Non‑profit Organizations and Government Relations Services