Project Coordinator - Sports and PE Networks

ICF; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Hybrid working policy

25 days annual leave

Pension scheme

Life assurance

Group Income Protection

Private medical insurance

Job summary

ICF is recruiting for an administrative and project support role based in the UK. The position focuses on coordinating plans, databases, communications and financial processes to help programme teams and partners deliver effectively.

Responsibilities include maintaining trackers, handling enquiries, coordinating meetings/events, collecting monitoring data, and ensuring consistent records while supporting financial controls. The role emphasizes detail, collaboration and inclusion.

Qualifications

• Experience providing project, programme or administrative support in a busy team.
• High attention to detail and confidence maintaining databases, spreadsheets and structured records.
• Good written and verbal communication and a customer-focused approach.
• Proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
• Ability to prioritise changing workloads, meet deadlines and work collaboratively.

Responsibilities

• Maintain project plans, action logs, contact databases, document libraries and programme trackers.
• Respond to routine enquiries from schools, practitioners, community organisations and delivery partners and route complex issues appropriately.
• Coordinate meetings, training sessions and network events, including invitations, materials, minutes and follow-up actions.
• Collect monitoring information, check completeness and prepare routine summaries for programme reporting.
• Support purchase orders, invoices, grants administration and other financial controls in line with agreed processes.
• Format and proofread programme documents, resources and stakeholder communications.
• Help improve templates, workflows and shared systems so information is easier to find and use.

Skills

Project coordination

Attention to detail

Communication

Prioritization

Tools

Microsoft 365

Job description

To provide reliable project and administrative coordination across sports, PE and physical activity programmes. The role keeps plans, data, communications, meetings, events, training and financial processes organised so that programme teams and partner networks can deliver effectively. It will support a joined-up experience for schools and local partners by ensuring that requests, actions and information are followed through clearly, and that teams have the practical systems and records they need to respond quickly to emerging needs and deliver consistent support.

Key Responsibilities

• Maintain project plans, action logs, contact databases, document libraries and programme trackers.
• Respond to routine enquiries from schools, practitioners, community organisations and delivery partners and route complex issues appropriately.
• Coordinate meetings, training sessions and network events, including invitations, materials, minutes and follow-up actions.
• Collect monitoring information, check completeness and prepare routine summaries for programme reporting.
• Support purchase orders, invoices, grants administration and other financial controls in line with agreed processes.
• Format and proofread programme documents, resources and stakeholder communications.
• Help improve templates, workflows and shared systems so information is easier to find and use.

Skills, Knowledge And Experience

• Experience providing project, programme or administrative support in a busy team.
• High attention to detail and confidence maintaining databases, spreadsheets and structured records.
• Good written and verbal communication and a customer-focused approach.
• Proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
• Ability to prioritise changing workloads, meet deadlines and work collaboratively.

Personal qualities

• Inclusive and collaborative, with the confidence to build trust across schools, community organisations, public bodies and delivery partners.
• Organised and solutions-focused, able to manage competing priorities while maintaining high-quality and accurate records.
• Committed to widening participation and motivated to reducing barriers to sport and physical activity for underserved groups.
• Comfortable travelling and working flexibly when programme activity, events or partner engagement requires it.

About Us

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

Learn more about what we do and our commitment to inclusion.

The Benefits Of Joining ICF

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.

We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.

To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.

We enjoy celebrating success, which is why we have a competitive recognition program called 'You Matter', which awards points as a 'thank you' for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.

ICF also offers a range of competitive benefits, which include:

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
• Pension scheme with 5% of salary employer contribution
• Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
• Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

London (GB80)