Executive Assistant I (12 Month FTC)

Consulting, Inc.; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

FTI Consulting is seeking an FTC maternity cover Executive Assistant to support one of their teams. The role requires high organisation, proactive task management, and strong MS Office skills. You may work outside core hours to meet client deadlines and support senior leaders.

You will provide diary management, inbox handling, and coordinate international travel, while maintaining CRM records and supporting reports and presentations in line with FTI house styles.

Qualifications

• A few years of Executive Assistant experience in a professional services or similar corporate environment.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint).
• Ability to prioritise workload and manage multiple calendars and deadlines.

Responsibilities

• Provide full support to Senior Managing Directors and Practice Support Manager.
• Proactive inbox and diary management for senior leaders.
• Coordinate international travel and complex travel schedules.
• Prepare and edit communications, reports, proposals and presentations in line with house styles.
• Maintain client contacts and CRM records, and support business development activities.

Skills

Executive Assistant

MS Office

Diary management

Travel arrangements

Client & stakeholder management

CRM familiarity

Written communication

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you'll work side-by-side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

The FLC segment is seeking an FTC maternity cover Executive Assistant to support one of their teams and the smooth functioning of the business. The candidate must be highly organised with the ability to juggle and prioritise tasks. The candidate should have intermediate Microsoft Office applications skills, good interpersonal and communications skills underpinned by a proactive and positive approach. Accuracy and attention to detail is essential. The nature of the business is driven by client deadlines and on occasion the Executive Assistant may be required to work outside the core hours at short notice.

What You'll Do

• Full support to Senior Managing Directors and Practice Support Manager as required
• Proactive inbox management for SMDs and MDs as required
• Full and proactive diary management for SMDs and MDs, often navigating conflicting demands
• Booking international travel and managing complex travel schedules
• Appropriate written and verbal communication on behalf of senior leaders both to internal and external parties
• Maintaining client contacts effectively, managing BD meetings and keeping CRM system up-to-date
• Assisting with client management administration as required
• Keeping team bios up to date and in house style
• Maintenance of records and files as required
• Managing the senior team's time entry and expenses claims in a timely manner
• Uploading and coding invoices for the team
• Being part of FLC's support network, and able to cover teams as required by cover rota
• Supporting preparation of reports, proposals, presentations, contracts etc in line with FTI house styles
• Support for regional teams when required
• Event organization and assistance as required
• General ad hoc administrative tasks for the team

How You'll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

• Ability to prioritise workload and to deal with multiple parties and requests
• Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation
• Ability to work under time pressure and be available as needed
• Strong attention to detail with strong organisational skills
• Strong interpersonal skills required to maintain collaborative working environment
• Strong team player and willingness to assist others when needed
• Ability to handle confidential issues with utmost sensitivity, discretion and intergrity
• Proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)

Basic Qualifications

• A few years Executive Assistant experience in a professional services or similar corporate environment, supporting senior leadership
• Proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)

#LI-NC1

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.