Executive Assistant - General & Administrative

stepstone.fr; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

StepStone is seeking an experienced Executive Assistant to provide dedicated support to two SRE EMEA Partners in London. You will manage complex diaries, coordinate internal and external meetings across Europe, and oversee the London Administrative Team to uphold standards and drive team initiatives.

You will coordinate travel, events, and communications, partner with Shared Services, and ensure efficient front-of-house operations while maintaining confidentiality and a proactive,

Qualifications

• Minimum 10 years’ experience supporting senior teams.
• Experience managing both executive coverage and team-level coordination.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Ability to multitask and prioritize effectively.
• High discretion with confidential matters.
• Advanced proficiency in Outlook and Microsoft Office.

Responsibilities

• Manage complex diaries across multiple time zones, coordinate meetings, and anticipate priorities.
• Resolve scheduling conflicts, prepare materials for key meetings, and obtain approvals for external engagements.
• Coordinate travel arrangements, liaise with travel agents, and ensure visa/passport compliance.
• Oversee expenses and reimbursement lifecycle, track submissions in Concur, manage receipts.

Skills

Executive support

Calendar management

Travel coordination

Team coordination

Communication

Discretion

Tools

Outlook

Microsoft Office

Job description

We are global private markets specialistsdelivering tailored investment solutions,advisory services, and impactful, data driveninsights to the world’s investors.Leveraging the power of our platform andour peerless intelligence across sectors,strategies, and geographies, we helpidentify the advantages and the answersour clients need to succeed.

Position Overview

Provide dedicated Executive Assistant support to two SRE EMEA Partnersin their oversight of SRE’s investment and business activities across Europe.

In addition, this role carries responsibility for the coordination, oversight, and day-to-day management of the London SRE Administrative Team, ensuring consistency of standards, smooth team operations, and effective execution of team-wide initiatives and events.

Essential Job Functions

Coverage: Two SRE EMEA Partners

• Manage complex diaries across multiple time zones, coordinate internal/external meetings, and anticipate priorities.
• Resolve scheduling conflicts, confirm approvals for external engagements, and prepare materials for key meetings.
• Coordinate travel, including researching options, liaising with travel agents, preparing itineraries, and ensuring compliance with visas and passports.
• Oversee expenses, track submissions in Concur, manage receipts, and support the full reimbursement lifecycle.

London SRE Administrative Team Oversight

• Lead and coordinate the London SRE Admin Team, promoting alignment on administrative standards and best practices.
• Act as liaison between the Partners and the admin team, providing guidance on prioritization, workload distribution, and coverage planning during absences.
• Support coordination of team-wide initiatives, including weekly calls, agendas, materials, and follow-ups.
• Manage logistics for team events and off-sites, including summer and holiday activities.

Team Calls, Agendas & Coordination

• Schedule and manage weekly SRE team calls, preparing agendas, distributing materials, tracking action items, and ensuring deadlines are met.
• Organize regular check-ins with senior leaders to align on team priorities and operational matters.

Ad Hoc & Operational Support

• React quickly to urgent or unexpected matters.
• Support broader SRE operational initiatives and process improvements as needed.

Front-of-House & Shared Services Collaboration

• Partner with the Shared Services Admin team to ensure smooth front-of-house operations.
• Welcome guests, manage meeting logistics, coordinate catering and presentation materials, and provide general administrative support.

Required Knowledge, Skills & Abilities

• Minimum 10 years’ experience supporting senior teams
• Experience managing both executive coverage and team-level coordination
• Strong organizational and project management skills
• Excellent written and verbal communication
• Ability to multitask and prioritize effectivelyHigh discretion with confidential matters
• Advanced proficiency in Outlook and Microsoft Office

Other Attributes

• Five days in-office presence (with occasional Friday flexibility)
• Outgoing team player eager to participate in SRE events
• High level of confidentiality
• Strong sense of ownership and accountability
• Commitment to learning

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Candidates must be at least 18 years old to apply.