Executive Assistant for maternity cover (12months)

GoCardless; Greater London; Hybrid; GBP 30,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated Executive Assistant for a 12-month maternity cover. This part-time role requires supporting high-level executives, managing diaries, and organizing meetings. You will collaborate with a team of Executive Assistants and engage with various stakeholders across the business. The ideal candidate will have at least 5 years of experience in a similar role, showcasing strong communication and organizational skills. Join a dynamic environment where you can make a significant impact while enjoying a range of employee perks and a commitment to diversity and inclusion.

Benefits

Medical cover

Work away scheme

Hybrid workplace model

Equity for employees

Generous holiday allowance

Annual volunteer days

Wellness days ('GC Fridays')

Qualifications

• 5+ years experience in an Executive Assistant role is required.
• Strong organizational skills and ability to multitask effectively.

Responsibilities

• Support CTO and CPO with diary management and meeting organization.
• Act as the first point of contact for correspondence and calls.

Skills

Oral Communication

Written Communication

Interpersonal Skills

Organizational Skills

Discretion and Trustworthiness

Flexibility

Attention to Detail

Proactivity

Education

5+ years as Executive Assistant

Tools

G Suite

Job description

Executive Assistant for maternity cover (12months)

London, UK

GoCardless are here to support you and we’re committed to making the hiring process inclusive and accessible for everyone. If you need extra support or any adjustments made, please reach out to your Talent Partner.

Remember, we don’t expect you to meet every requirement. If you’re excited by this role, we encourage you to apply.

About us

GoCardless is a global bank payment company. Over 100,000 businesses, from start-ups to household names, use GoCardless to collect and send payments through direct debit, real-time payments and open banking. GoCardless processes US$130bn+ of payments annually, across 30+ countries; helping customers collect and send both recurring and one-off payments, without the chasing, stress or expensive fees. We use AI-powered solutions to improve payment success and reduce fraud. And, with open banking connectivity to over 2,500 banks, we help our customers make faster, more informed decisions.

We are headquartered in the UK, with additional offices in Australia, France, Ireland, Latvia and the United States.

The role

This is a fixed term, Part Time maternity contract for a 12 month period. To which you will be required to work 3 days per week.

As an Executive Assistant you will be required to support the Chief Technology Officer and Chief Product Officer enabling them to use their time effectively & efficiently.

You will have the opportunity to work alongside an experienced Team of Executive Assistants and build relationships with GeeCees and a number of stakeholders from all over the business.

What excites you

• Extensive diary management and the organisation of meetings and appointments
• Act as a first point of contact, dealing with correspondence and phone calls
• Booking and arranging overseas travel and accommodation.
• Shaping, designing and planning team meetings and social events.
• Enjoy working collaboratively within the EA team, supporting each other with workload.
• Collating expenses
• Compiling of correspondence
• Implementing and maintaining procedures on the GoCardless administrative systems
• Liaising with suppliers and clients
• Management of Ad Hoc and miscellaneous issues

What excites us

• Good Oral, Written and Interpersonal communication skills, and the ability to build strong and productive relationships within the business and with external clients
• Experience scheduling globally
• Discretion and Trustworthiness: You will often be party to confidential information
• Flexibility and adaptability
• Organisational Skills and the ability to multitask
• The ability to be proactive and take the initiative
• Attention to detail, with the ability to prioritise and manage time efficiently
• Team player, capable of working with people from different backgrounds and experience
• Eager to challenge yourself and willing to take on more responsibility in a growing global company
• A minimum of 5 years experience working within an Executive Assistant role in C Suite is required
• Computer literacy using G Suite would be advantageous but not essential

(some of) The good stuff

• Wellbeing - stay healthy with dedicated support and medical cover
• Work away scheme - you can apply to work away from your country of residence for up to 90 days in any 12 month period (in accordance with our work away policy)
• Adaptive Working - Our hybrid workplace model fosters collaboration and flexibility, with in-office days determined at team level
• Equity - all permanently employed GeeCees receive equity so we can share in the success we achieve together
• Parental leave - to suit everyone embarking on life's great adventure
• Time off - generous holiday allowance, + 3 annual volunteer days, + 4 annual business-wide wellness days (‘GC Fridays’)

Life at GoCardless

We're an organisation defined by our values ; We start with why before we begin any project, to ensure it’s aligned with our mission. We make it happen, working with urgency and taking personal accountability for getting things done. We act with integrity , always. We care deeply about what we do and we know it's essential that we be humble while we do it. Our Values form part of the GoCardless DNA, and are used to not only help us nurture and develop our culture, but to deliver impactful work that will help us to achieve our vision.

Diversity & Inclusion

We’re building the bank payment network of the future and our ambition is to move money anywhere, for anything, for anyone. If we’re going to achieve this goal, we need to build a team of ‘GeeCees’ that is as wonderfully diverse as the world we live in - with a multitude of perspectives, experiences & backgrounds.

We’ve got a long way to go, but here’s how we’re doing as of July 2024;

45% identify as women

23% identify as Black, Asian, Mixed or Other

10% identify as LGBTQIA+

9% identify as neurodiverse

2% identify as disabled