Executive Assistant, Football

World Wrestling Entertainment, Inc.; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

IMG is hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to help ensure the smooth running of the business.

This permanent, hybrid role is based at Chiswick Park with some remote flexibility. Working hours are 9:00–17:00, Monday to Friday, with potential travel to IMG locations and meetings as required.

Qualifications

• Must have undertaken similar roles in a fast paced business.
• Previous EA/PA experience is required.
• Experience handling confidential information with discretion.
• Experience in invoices and corporate processes is preferred.

Responsibilities

• Diary management and meeting agendas for senior executives.
• Travel arrangements and itineraries coordination.
• Expense processing and reconciliation for the team.
• Prepare and proofread documents and presentations.
• Coordinate meetings with IT/AV support and manage confidential files.

Skills

Diary management

Meeting minutes

Travel arrangements

Expense processing

Confidential information

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry‑leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

IMG are hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to support with facilitating a smooth running of the business.

Key Responsibilities and Accountabilities

• Your priority will be to provide key administrative and general support to the Senior Executive.
• You may also be required to support the additional business leads as needed.
• Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support.
• Accurately managing and reconciling expenses.
• Managing travel records in and out of UK for tax purposes.
• Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials).
• Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively.
• You will be required to implement administrative systems and processes to support the smooth running of the business.
• Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information.
• Supporting the Senior Executive with multiple projects.
• Managing and updating regular meeting agendas and reports.
• Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records).
• Taking control of resolving urgent operational or administrative issues
• Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers.
• Providing cover where required and working closely with other EA’s within the wider network.
• Other duties that are within the scope of the role may be required.

Knowledge and Experience

• Must have undertaken similar roles in a fast paced, high growth business before
• Previous experience as an EA/PA is required
• Driving administrative processes
• Must have handled confidential information before while exercising discretion
• Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes

Skills and Abilities

• Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last‑minute changes effectively.
• Ability to multi-task, mange time effectively and prioritise
• Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners.
• Calm and professional manner when working under pressure
• Positive, professional, proactive, diligent and flexible approach to work
• A strong team player with outstanding organisational skills
• Excellent written communication skills
• Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint).

Core Competencies

• Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset – Cultivating curiosity, experimentation, and forward‑looking capability development
• Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams

Working Conditions

This is a permanent position

This role will be based at Chiswick Park, with some flexibility on remote working as appropriate

Working hours are 9:00 – 17:00, Monday to Friday May be required to attend (and travel to) locations, including other IMG buildings and meetings

TKO EEO Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non‑discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non‑discrimination in employment in every location in which the Company has facilities.

TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.

For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry‑leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

About WWE

WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family‑friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV‑PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world‑class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video‑on‑demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.

About UFC

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 290 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 975 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.

About IMG

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi‑channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About PBR

PBR is the world’s premier bull riding organization. More than 1,000 bull riders compete in more than 200 events annually across the televised PBR Unleash The Beast tour (UTB), which features the top bull riders in the world; the PBR Pendleton Whisky Velocity Tour (PWVT); the PBR Touring Pro Division (TPD); and the PBR’s international circuits in Australia, Brazil, and Canada. In 2022, PBR launched the nationally televised PBR Teams league—eight teams of the world’s best bull riders competing for a new championship expanding to 10 teams in 2024—as well as the PBR Challenger Series with more than 60 annual events nationwide. The organization’s digital assets include PBR RidePass on Pluto TV, which is home to Western sports. PBR is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About On Location

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About Zuffa Boxing

Zuffa Boxing is a joint venture between TKO Group Holdings, Inc. ("TKO") (NYSE: TKO) and Sela, the entertainment conglomerate. TKO serves as managing partner, providing day‑to‑day operational expertise, management, and oversight of the promotion, with executive leadership anchored by UFC President and CEO Dana White and WWE President and TKO Board Member Nick Khan. The promotion aims to reimagine the sport of boxing by evolving the current model to restore the sport’s rightful place in the forefront of the global sports ecosystem. For more information, follow @Zuffa_Boxing on X; and @ZuffaBoxing on Snapchat, Instagram, Threads, and TikTok.