Executive Assistant, Football

Global Sports Jobs Limited; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Flexible working arrangements

Travel opportunities

Job summary

IMG is seeking an Executive Assistant to provide comprehensive administrative support to senior executives. The role involves diary management, meeting coordination, travel planning, and preparation of tender and presentation materials.

The successful candidate will handle confidential information, manage invoices, and drive efficient administrative processes within a fast-paced, global sports marketing environment. Based at Chiswick Park with some remote flexibility.

Qualifications

• Previous experience as an EA or PA in a fast-paced environment.
• Experience handling confidential information with discretion.
• Experience handling invoices and corporate processes.
• Strong organisational skills to prioritize a varied workload and handle competing demands.
• Excellent oral and written communication with stakeholders.
• Calm and professional under pressure; proactive and flexible.
• Team player with outstanding organisational skills.

Responsibilities

• Provide administrative and general support to the Senior Executive and other business leads as needed.
• Manage diaries, meetings, minutes and agendas.
• Coordinate and manage business travel and expenses.
• Support creation of tender, presentation and pitch documents; proofreading and research.
• Implement administrative systems to support smooth running of the business.
• Coordinate committee meetings and maintain confidential files and contact information.
• Support Senior Executive with multiple projects and reports.
• Liaise with internal and external stakeholders and suppliers.

Skills

Diary management

Travel coordination

Accounts & invoicing

Confidential information

Microsoft Office

Communication

Multi-tasking

Stakeholder coordination

Team player

Tools

Microsoft Excel

Outlook

PowerPoint

Word

Job description

About the Role

IMG is hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG, helping to facilitate the smooth running of the business. The role involves working closely with other Executive Assistants in the wider network and may require supporting additional business leads as needed. This position sits within a fast-paced, high-growth global sports marketing agency that is part of TKO Group Holdings.

Key Responsibilities

• Provide key administrative and general support to the Senior Executive and additional business leads as needed.
• Manage diaries, meetings (including arranging IT/AV support), meeting minutes and agendas.
• Manage and reconcile expenses accurately.
• Coordinate and manage business travel, including suggesting efficient routes and creating itineraries.
• Maintain travel records in and out of the UK for tax purposes.
• Provide administrative support for creating and collating tender, presentation and pitch documents, including proofreading, research and ordering materials.
• Implement administrative systems and processes to support the smooth running of the business.
• Coordinate Executive, Finance and Audit Committee meetings and maintain confidential files and contact information.
• Support the Senior Executive with multiple projects as required.
• Manage and update regular meeting agendas and reports.
• Maintain key departmental administrative documents such as Health & Safety and other training records.
• Resolve urgent operational or administrative issues.
• Act as a key point of contact for general enquiries from internal and external stakeholders and suppliers.
• Provide cover where required and work closely with other Executive Assistants in the wider network.

Required Experience & Qualifications

• Previous experience as an EA or PA, and in similar roles within a fast-paced, high-growth business.
• Experience driving administrative processes.
• Experience handling confidential information while exercising discretion.
• Knowledge and experience of managing and processing invoices and other common corporate processes.
• Strong organisational skills to prioritise a varied workload and handle competing demands and last-minute changes.
• Ability to multi-task, manage time effectively and prioritise.
• Excellent oral and written communication skills for regular contact with key internal and external stakeholders and partners.
• Calm and professional manner when working under pressure.
• Positive, professional, proactive, diligent and flexible approach to work.
• Strong team player with outstanding organisational skills.
• Excellent command of Microsoft Office Suite, including Outlook, Excel, Word and PowerPoint.
• Business acumen - understanding financial drivers, interpreting business data, and aligning decisions to strategic outcomes.
• Operational excellence - driving efficiency, governance, and continuous improvement in delivery and operations.
• Innovation mindset - cultivating curiosity, experimentation, and forward-looking capability development.
• Leadership and collaboration - inspiring others, building trust, and enabling collaboration across teams.

Workplace

• This is a permanent position.
• Based at Chiswick Park, with some flexibility on remote working as appropriate.
• Working hours are 9:00 - 17:00, Monday to Friday.
• May be required to attend and travel to locations, including other IMG buildings and meetings.

About the Company

IMG is a leading global sports marketing agency specialising in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. IMG is a subsidiary of TKO Group Holdings, Inc., a premium sports and entertainment company.