Executive Assistant - Fixed Term Contract

GSK; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

GSK is seeking an Executive Assistant on a fixed-term 24-month contract to provide executive and administrative support to the SVP Head of Audit & Assurance and the global A&A team. The role spans the US, UK, Europe and Singapore, with a hybrid working model combining on-site and remote work.

Responsibilities include proactive diary management, international travel coordination, event logistics and cross-location collaboration to ensure efficient operation of A&A functions.

Qualifications

• Experience providing organisational and administrative support for senior stakeholders across locations and time zones.
• Experience troubleshooting issues and navigating company systems to maintain continuity of support.

Responsibilities

• Provide comprehensive and proactive diary management for the SVP Head of Audit & Assurance and senior A&A leaders across locations.
• Coordinate international travel, itineraries and documentation; assist with visa and vaccination guidelines as required.
• Organise meetings, events and logistics; support A&A Week and Together Days across locations.
• Maintain distribution lists and coordination/rota queues for A&A Connect meetings; arrange replacements when needed.
• Provide ad hoc support and troubleshoot system issues; act as a point of contact for A&A colleagues.

Skills

Diary management

Stakeholder coordination

Travel planning

Secretarial support

Project coordination

Tools

CERPS/Fiori

Job description

Job Title: Executive Assistant

This is a Fixed term Contract role for 24 months that offers a unique opportunity to make a meaningful impact while gaining valuable experience.

Job Purpose:

To provide efficient and comprehensive executive, secretarial and administrative support to the SVP Head of Audit & Assurance(A&A) and the global A&A team. The role supports the effective operation of A&A across locations, including senior A&A leaders and colleagues in the US, UK, Europe and Singapore.

Job Title: Executive Assistant

This is a Fixed term Contract role for 24 months that offers a unique opportunity to make a meaningful impact while gaining valuable experience.

Job Purpose:

To provide efficient and comprehensive executive, secretarial and administrative support to the SVP Head of Audit & Assurance(A&A) and the global A&A team. The role supports the effective operation of A&A across locations, including senior A&A leaders and colleagues in the US, UK, Europe and Singapore.

Responsibilities:

• Provide comprehensive and proactive diary management for the SVP Head of Audit & Assurance, scheduling, coordinating and monitoring appointments to optimise priorities and use of time.
• Provide proactive diary and stakeholder-meeting support for senior A&A leaders across locations, including VPs, and coordinate recurring meetings such as Stakeholder meetings and meetings with their teams and direct reports.
• Understanding of concepts and methodology of work performed to deal with issues for the manager and in manager’s absence using initiative and knowledge to bring resolution.
• Monitor manager’s inbox and deal with incoming and outgoing correspondence in a proactive and timely manner, as required.
• Be competent in various company systems (e.g. CERPS/Fiori) to prepare and submit expense reports for designated A&A leaders and provide expense support to other colleagues when required.
• Co-ordinate international travel as required including preparation of itineraries and collation of documentation. Support visa applications, passport renewals and other travel documentation and ensure travel vaccination guidelines are met for SVP and VPs as required.
• Organise logistics for various meetings (visitors, catering, etc.), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Plan and coordinate A&A team events across locations, including Together Days, holiday events and regional activities supporting A&A Week.
• Provide administrative and logistical support for external conferences attended or led by A&A colleagues.
• Maintain all A&A email distribution lists and coordination/rotos, for A&A Connect meetings; confirm upcoming sessions and arrange replacement facilitators where required.
• Provide ad hoc support to the A&A team as requested, including assistance with procedures and logistics.
• Act as a point of contact for A&A colleagues and the wider EA/administrative community, providing practical support and troubleshooting company systems, including raising service calls on colleagues’ behalf where appropriate.
• Undertake ad hoc reports/projects as required and may provide project leadership for department initiatives.
• Provide flexible support to the global A&A team across locations and time zones, including the US, UK, Europe and Singapore, as required.

Basic Qualifications:

• Experience providing organisational and administrative support, including prioritising and coordinating work for multiple senior stakeholders across locations and time zones.
• Experience troubleshooting issues, navigating company systems, and maintaining continuity of support across global teams.

Preferred Qualifications:

• A willingness to work flexibly and to go beyond to provide support to the team.
• Excellent collaborator with strong relationships across the EA community
• Strong relationship builder and team player
• Proactive thinker and self-starter.
• Comfortable in collaborating with all levels of the organisation, with high level of awareness of interdepartmental relationships.

Work Arrangement

• This role offers a hybrid working model, with a mix of on-site and remote work.

Skills

Business Application Support, Customer Service, Data Management, Digital Fluency, Office Management

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive.

We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at [e-mail] where you can also request a call.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the Link where you will find answers to multiple questions we receive

For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/