Executive Assistant - Data Protection & Info Governance

Ealing, Hammersmith and West London College; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Ealing, Hammersmith and West London College is seeking an Executive Assistant to join the Executive Services team at West London College. You will provide executive and administrative support, focusing on data protection, information governance and confidentiality.

You will work closely with the Data Protection Officer and Chief Operating Officer to coordinate responses to FOI and SAR requests while ensuring deadlines are met and information is handled securely.

Qualifications

• Demonstrates high organisation and meticulous attention to detail.
• Ability to prioritise competing tasks and deadlines under pressure.
• Experience as an administrator who can work independently from start to finish.
• Confidential handling of personal and sensitive information with discretion.
• Clear, professional written and verbal communication skills.
• Comfortable using data, digital systems and large information volumes.
• Proactive, solution-focused approach and reliable follow‑through.

Responsibilities

• Coordinate and administer data protection and information governance activities to meet deadlines.
• Support the Data Protection Officer with administration of responsibilities.
• Manage FOI requests, SARs and information rights tasks with accuracy.
• Maintain records and information governance systems, ensuring retrieval and audit readiness.
• Provide executive office support to the DPO, COO and wider executive team.
• Coordinate communication with internal and external stakeholders and follow up actions.
• Assist with the termly college magazine production and delivery timelines.

Skills

Highly organised

Attention to detail

Prioritisation

Independent administrator

Confidential information handling

Clear communication

Data and digital systems

Stakeholder relationship building

Proactive problem solving

Job description

Ealing, Hammersmith and West London College is seeking an Executive Assistant to join the Executive Services team at West London College. You will provide executive and administrative support, focusing on data protection, information governance and confidentiality.

You will work closely with the Data Protection Officer and Chief Operating Officer to coordinate responses to FOI and SAR requests while ensuring deadlines are met and information is handled securely.