Executive Assistant - Corporate & Investment Banking Europe

Scotiabank; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Scotiabank in London is seeking an experienced Executive Assistant to support senior leaders (up to Managing Director) within Corporate & Investment Banking. You will ensure smooth day-to-day operations and act as a trusted partner across Europe.

This role requires superb diary management, travel coordination, and the ability to handle confidential information with discretion. You will prepare presentations and reports, manage expenses, and contribute to a high-performing EA team in a fast-paced

Qualifications

• Experience supporting senior stakeholders in a fast-paced, client-facing environment (ideally financial services).
• Excellent diary management and organizational skills with the ability to manage competing priorities.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) including presentation preparation.
• Strong communication and interpersonal skills with confidence engaging at all levels.
• High attention to detail and ability to deliver work under pressure.
• Discretion and professionalism when handling confidential matters.
• Proactive, solutions-oriented mindset with the ability to anticipate needs.
• Cultural awareness and ability to operate effectively in a global organisation.

Responsibilities

• Provide proactive, high-quality support to senior stakeholders (up to MD level), ensuring the smooth day-to-day running of the business.
• Manage complex diaries across multiple time zones, coordinating internal and external meetings and acting as a key point of contact.
• Coordinate end-to-end logistics for meetings, client engagements and events, including venues, catering and technology requirements.
• Arrange complex international travel, including itineraries, visas and on-the-ground logistics across global offices.
• Manage expenses and approvals in line with internal policies, supporting accurate and timely processing and reporting.
• Prepare high-quality presentations, reports and briefing materials for senior leadership.
• Support onboarding, team initiatives and broader business operations, contributing to a collaborative and high-performing EA team.
• Maintain a strong focus on risk, compliance and confidentiality in all activities.

Skills

Diary management

Microsoft Office

Communication

Discretion

Organization

Attention to detail

Professionalism

Global awareness

Job description

Location: London

The Opportunity

We are seeking an exceptional Executive Assistant to join our Corporate & Investment Banking (CIB) team in London. This is a high-profile, fast-paced role supporting senior leaders (up to Managing Director level) within a leading international banking environment.

You will act as a trusted partner to senior stakeholders, ensuring seamless day-to-day operations while playing a key role in enabling the effectiveness of the broader CIB platform across Europe. This is an opportunity to work at the heart of a client-focused, globally connected business where professionalism, discretion, and agility are critical.

What You’ll Do:

• Provide proactive, high-quality support to senior stakeholders (up to MD level), ensuring the smooth day-to-day running of the business
• Manage complex diaries across multiple time zones, coordinating internal and external meetings and acting as a key point of contact
• Coordinate end-to-end logistics for meetings, client engagements and events, including venues, catering and technology requirements
• Arrange complex international travel, including itineraries, visas and on-the-ground logistics across global offices
• Manage expenses and approvals in line with internal policies, supporting accurate and timely processing and reporting
• Prepare high-quality presentations, reports and briefing materials for senior leadership
• Support onboarding, team initiatives and broader business operations, contributing to a collaborative and high-performing EA team
• Maintain a strong focus on risk, compliance and confidentiality in all activities

What You’ll Bring:

• Proven experience supporting senior stakeholders within a fast-paced, client-facing environment (ideally financial services)
• Exceptional organisational and diary management skills, with the ability to manage competing priorities
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), including presentation preparation
• Strong communication and interpersonal skills, with confidence engaging at all levels
• High attention to detail and ability to deliver work to a consistently high standard under pressure
• Discretion and professionalism when handling confidential matters
• A proactive, solutions-oriented mindset with the ability to anticipate needs
• Cultural awareness and ability to operate effectively in a global organisation

Why Join Us:

• Exposure to senior leadership within a leading global investment bank
• A dynamic and collaborative working environment at the forefront of CIB activity in Europe
• Opportunity to develop within a high-performing Executive Assistant community
• A role where your impact is visible, valued and critical to business success

Inclusion and Belonging:

We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various voluntary Employee-led Resource Groups (ERGs), that are open to all, and span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations:

• We value the unique skills and experiences everyone brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank is consistently working to prevent and remove barriers to accessibility so that we can build a diverse and inclusive environment while meeting accessibility requirements.
• We value the unique skills and experience each person brings and are committed to an inclusive, accessible environment. Accommodations, such as accessible interview sites, alternate formats, ASL interpretation, or assistive technology, are available upon request.

Location(s): England : GreaterLondon : London (UK)

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.