Executive Assistant, Central Seller Fulfillment

Amazon; London; On-site; GBP 50,000 - 80,000; Full time

Job summary

A leading company is seeking a dedicated EA leader to support their international organization. The ideal candidate will manage schedules, coordinate projects, and lead administrative processes. This demanding role requires strong leadership support experience, organizational skills, and the ability to thrive under pressure, making it crucial for effective operations.

Qualifications

• 7+ years of senior-level leadership support experience.
• 3+ years in Business Operations/Project Coordination.
• Ability to thrive in a dynamic, high-pressure environment.

Responsibilities

• Manage complex calendar and scheduling.
• Craft detailed domestic and international travel itineraries.
• Support project management and track key deliverables.

Skills

Leadership Support

Project Management

Communication

Organizational Skills

Problem-Solving

Education

High school or equivalent diploma

Bachelor's degree

Tools

Microsoft Office Suite

Job description

We’re seeking a dedicated, resourceful, and customer-obsessed EA leader. You will be the Lead EA for our international organization and partner with the VP to maintain a process-driven and efficient office, proactively anticipating needs and driving improvements across the administrative and leadership team.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Critical to success will be the ability to think and plan ahead, manage time effectively, delegate responsibilities appropriately, and build effective working relationships inside and outside the group.

The role is based in Bengaluru, India and reports directly into the Vice President - Intl 3P SX and Fulfillment

Key job responsibilities
- Manage complex calendar and scheduling to support the VP, working across multiple locations/time zones
- Demonstrate agility in reprioritizing workload based on shifting business needs
- Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity
- Act as a liaison for direct reports and business stakeholders
- Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
- Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.)
- Project Management (tracking key deliverables and action items, reporting, maintaining operational metrics or KPIs for the business, change management, space planning, etc.)
- Independent ownership and leadership of administrative processes and staff across the org

BASIC QUALIFICATIONS

- High school or equivalent diploma
- 7+ years of senior level leadership support experience
- 3+ years of Business Operations/Project Coordination Experience (Rhythm of the Business management, Space Planning, Budgeting, Process Creation & Improvement, etc.)
- 2+ years of experience working with large global or international team
- Advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)
- Ability to thrive in a dynamic, high-pressure environment and maintain a calm, professional demeanor under pressure

PREFERRED QUALIFICATIONS

- Bachelor's degree
- Demonstrated success helping drive key deliverables of the business
- Strong organizational, problem-solving and communication skills with a high level of integrity and discretion
- Experience leading a team (direct or dotted line)
- Experience working in a matrixed organization
- Impeccable attention to details

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Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.