Executive Assistant – CCO, VP CX

Jobtailor; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Omnea is seeking an experienced Executive Assistant/Chief of Staff to provide strategic support to the CCO and VP CX, coordinating complex calendars, projects, and executive communications.

Based in London, you will work in the office three days a week (Tue, Wed, Thu), manage travel and expenses, prepare materials, and serve as a trusted gatekeeper and primary liaison with stakeholders across Europe and the US.

Qualifications

• 3–5 years of experience as an EA/PA/Chief of Staff or Founders Associate in a high-growth tech environment.
• London-based with in-office presence required 3 days per week (Tue/Wed/Thu).
• Ability to support across Europe and US time zones and use productivity tools.

Responsibilities

• Provide executive and strategic support to the CCO and VP CX.
• Coordinate, manage, and track executives’ schedules, projects, and commitments.
• Work closely with the leadership team and serve as the primary stakeholder contact for executives.
• Manage complex calendars across multiple time zones.
• Filter, prioritise, draft, and respond to emails and communications.
• Act as a gatekeeper, managing conflicting priorities and removing blockers.
• Plan, schedule, and coordinate internal and external meetings.
• Prepare agendas, track action items, take minutes, and complete follow-ups.
• Assist with board materials, investor updates, and briefing notes.
• Organise and book flights, hotels, transfers, and visas.
• Prepare detailed travel itineraries and handle last-minute changes.
• Manage expenses, invoices, and budget tracking related to executive activities.
• Act as first point of contact for key stakeholders, prospects, and customers on behalf of executives.
• Proactively solve problems and anticipate potential issues.
• Identify and implement systems, tools, and processes to reduce administrative workload and improve productivity.
• Help outsource and delegate non-essential tasks.

Skills

Executive Support

Calendar Management

Email Management

Travel Itinerary Preparation

Meeting Coordination

Stakeholder Management

Project Coordination

Relationship Building

Attention to Detail

Tools

Slack

Notion

Google Suite

Job description

• Provide executive and strategic support to the CCO and VP CX


• Coordinate, manage, and track executives’ schedules, projects, and commitments


• Work closely with the leadership team and serve as the primary stakeholder contact for matters related to the executives


• Manage complex calendars and scheduling across multiple time zones


• Filter, prioritise, draft, and respond to emails and communications


• Act as a gatekeeper, managing conflicting priorities and removing blockers


• Plan, schedule, and coordinate internal and external meetings


• Prepare agendas, track action items, take minutes, and complete follow-ups


• Assist with board materials, investor updates, and briefing notes


• Organise and book flights, hotels, transfers, and visas


• Prepare detailed travel itineraries and handle last-minute changes


• Manage expenses, invoices, and budget tracking related to executive activities


• Act as first point of contact for key stakeholders, prospects, and customers on behalf of executives


• Proactively solve problems and anticipate potential issues


• Identify and implement systems, tools, and processes to reduce administrative workload and improve productivity


• Help outsource and delegate non-essential tasks

Requirements

• 3–5 years of work experience as an EA, PA, Chief of Staff, or Founders Associate, ideally in a high-growth startup or tech environment


• London-based


• Must work in the office 3 days per week; in-person Tuesdays, Wednesdays, and Thursdays


• Flexibility to provide support during off‑hours across Europe and US time zones


• Experience using modern productivity tools such as Slack, Notion, and Google Suite


• Highly organised with meticulous attention to detail and exceptional multitasking ability


• Ability to ruthlessly prioritise, work proactively, think strategically, and operate autonomously


• Outstanding verbal, written, and presentation communication skills


• Ability to build rapport, influence people, and drive change across executive, technical, and junior audiences


• Ability to handle confidential matters with discretion and professionalism


• Outcomes‑focused, proactive, accountable, empathetic, reliable, collaborative, and receptive to feedback


• Must be able to work permanently as a non‑contractor


• Omnea is unable to sponsor visas or relocation for this role

Core Competencies

Demonstrates exceptional organizational and multitasking abilities while providing strategic support to executives. Proficient in managing complex schedules, communications, and travel arrangements, with a focus on improving productivity through effective systems and tools.

Highest-signal resume keywords

• Executive Support


• Calendar Management


• Communication Skills


• Problem Solving


• Productivity Tools

Hard Skills

• Project Coordination


• Budget Tracking


• Travel Itinerary Preparation


• Meeting Coordination


• Email Management

Soft Skills

• Attention to Detail


• Multitasking Ability


• Proactive Thinking


• Relationship Building


• Confidentiality

Industry Keywords

• High‑Growth Startup


• Tech Environment


• Stakeholder Management


• Executive Communication

Tools & Technologies

• Slack


• Notion


• Google Suite