Executive Assistant, Accounting

Amazon; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

Amazon UK Services Ltd. is seeking an Executive Assistant to provide comprehensive administrative support to two Directors in the EMEA Finance organisation.

You will manage highly complex, cross-timezone calendars, coordinate travel, and drive events and initiatives that keep executives running smoothly. The role demands exceptional communication, judgement, and discretion in a fast-paced, international setting.

Qualifications

• Experience supporting senior leaders, or at Amazon.
• Proficiency with Microsoft Office applications.
• Experience managing executive calendars and coordinating travel.
• Ability to handle high-paced, international environments.

Responsibilities

• Own and manage complex calendars across time zones for two Directors.
• Coordinate domestic and international travel arrangements and related expenses.
• Plan and execute team meetings, events, and offsites at scale.
• Anticipate needs, flag urgent items, and act with discretion and efficiency.
• Build relationships with EA network to provide proxy support as needed.
• Identify and implement processes to improve team efficiency.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Strong communication

Tools

Outlook

Excel

PowerPoint

Job description

Description

About the Role

Amazon Finance is seeking a bright, resourceful, and highly organised Executive Assistant to provide comprehensive administrative support to multiple Directors within the EMEA Finance organisation. This is a high-impact role where you'll be the operational backbone of a fast-paced, dynamic team — enabling senior leaders to focus on what matters most by expertly managing the rhythm of their business.

You’ll support Directors leading teams with EMEA responsibilities. Their large, distributed teams span the UK, Europe and the Middle East, making this a truly international role with variety, pace, and purpose.

Why This Role is Exciting

This isn't just calendar management, it's a strategic partnership. You’ll operate at the heart of a high-performing finance organisation, working with leaders who are shaping Amazon's EMEA financial operations. Every day brings new challenges: from orchestrating complex international travel to coordinating large-scale events, from driving operational improvements to being the trusted person who keeps everything running seamlessly behind the scenes.

About You

The ideal candidate is an effective communicator, both verbally and in written correspondence. who thrives in a dynamic, fast-paced environment. You possess exceptional judgement and discretion, can balance competing priorities with composure and professionalism, and react with appropriate urgency when situations demand a quick turnaround.

You Are

• Highly organised — Extremely detail-oriented with a demonstrated ability to manage multiple assignments and people simultaneously
• Self-motivated — Able to complete complex tasks and manage projects of varying scope with little to no guidance
• Adaptable — Flexible and able to change direction at a moment's notice, responding effectively to changing workloads and priorities
• Proactive — A natural problem-solver who anticipates what's needed before being asked
• Positive — You bring energy, warmth, and a can-do attitude to everything you do

Key Job Responsibilities

• Own the rhythm of business — Manage exceptionally complex, cross-timezone, and ever-changing calendars for two Directors, combining work and personal commitments, prioritising meetings, and resolving scheduling conflicts with sound judgement
• Be the travel expert — Coordinate continual domestic and international travel arrangements, including itineraries, trip agendas, visas, logistics, and expense reconciliation
• Drive events and offsites — Organise and deliver team meetings, summits, off-sites, and large-scale global events, including agenda preparation, AV/VC support, logistics, and follow-up actions
• Operate two steps ahead — Anticipate needs, flag what's urgent, deflect what's not, and take effective action without needing the total picture
• Track and deliver — Drive completion of key deliverables for executives, following up on incomplete items and ensuring nothing falls through the cracks
• Build the EA network — Develop and maintain strong working relationships with Executive Assistants across the organisation, providing proxy support as required
• Improve how we work — Identify and implement process improvements to increase team efficiency and effectiveness
• Handle the essentials — Complete expense reports, manage corporate card purchases, process equipment orders, and support re-orgs with documentation
• Manage sensitive information — Handle confidential and sensitive information with the highest level of integrity and discretion
• Bring the energy — Have fun at work and help others do the same!

Basic Qualifications

• Experience in senior level leadership support, or experience at Amazon
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience supporting multiple senior leaders simultaneously
• Experience coordinating across multiple time zones and geographies

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Company

- Amazon UK Services Ltd.

Job ID: A10497092