Executive Assistant

TN United Kingdom; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading media and marketing company is seeking a proactive Executive Assistant to support operations across regional offices. This role involves coordinating Health & Safety compliance, managing office facilities, and providing essential administrative support. The ideal candidate will be highly organised, detail-focused, and capable of juggling multiple tasks in a fast-paced environment. Benefits include paid holidays, comprehensive training, and various perks.

Benefits

Statutory pension

Discounts and perks via Newsquest Benefits

25 days of paid holiday

Comprehensive training

Discounted gym memberships

Cycle to Work scheme

Mental health support via Lifeworks

Eye test vouchers

Annual volunteer day

Qualifications

• Experience in a similar role is essential.
• IOSH qualification is advantageous; training can be provided.

Responsibilities

• Coordinate Health & Safety compliance across sites.
• Manage office facilities and provide PA support to directors.
• Organise meetings, events, and regional initiatives.

Skills

Organised

Proactive

Excellent communicator

Detail-focused

Flexible

Tools

Microsoft Office

Job description

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Join LOCALiQ – Where Innovation Meets Community

At LOCALiQ, we’re a fast-moving media and marketing business with a strong local presence and the backing of Newsquest Media Group, one of the UK’s leading regional media companies. We combine trusted local journalism with smart digital marketing solutions to help businesses in our communities grow and thrive.

We work with a wide range of local clients, supporting them through targeted marketing campaigns and powerful local media platforms. Our well-known titles include the Swindon Advertiser, Oxford Mail, and Reading Chronicle, as well as our popular lifestyle magazine series, giving local businesses a trusted voice and a direct connection to their audience.

We’re now looking for someone who thrives in a busy, high-energy environment and is ready to contribute to the day-to-day operations across our regional offices. No two days are the same, and that’s what makes this role so rewarding. You’ll be the go-to person who keeps everything running smoothly while supporting senior leaders to focus on the bigger picture.

We’re looking for a proactive, organised, and solution-driven Executive Assistant to provide essential operational and administrative support across our region.
Location: Swindon Office (with regular travel to Reading, Oxford, and High Wycombe)
Own vehicle and a full driving licence are essential for this role.

Key Responsibilities

You’ll be the central support hub for four regional offices, ensuring seamless operations and giving our leadership team the administrative support they need to succeed.

• Coordinate Health & Safety compliance across sites
• Manage office facilities, suppliers, and equipment needs
• Provide PA support to Commercial and Sales Directors (e.g. diary management, meeting prep)
• Handle commercial reporting and internal communications
• Organise meetings, events, and regional initiatives
• Improve and maintain office processes and procedures
• Support media functions and liaise with editorial teams
• Assist with advertorials, account setup, and reporting

Skills, Knowledge and Expertise

• Highly organised and detail-focused
• Demonstrates experience in a similar role
• Proactive and solutions-oriented
• Comfortable working independently
• Excellent communicator and natural team player
• Strong IT skills and confident with Microsoft Office
• Able to juggle multiple tasks and prioritise effectively
• Flexible and adaptable in a fast-paced environment
• Comfortable handling minor IT-related issues on-site
• IOSH qualification is advantageous; however, training can be provided if needed
• Experience in a media or digital marketing business would also be advantageous, but not essential.
• Statutory pension
• Discounts and perks are available through the “Newsquest Benefits” platform.
• 25 days of paid holiday, plus bank holidays and your birthday off.
• Comprehensive training and structured career progression.
• Discounted gym memberships and the Cycle to Work scheme.
• Mental health support via Lifeworks.
• Eye test vouchers and a £50 contribution toward glasses.
• Annual volunteer day to support a charity of your choice.

Newsquest Media Group/LOCALiQ is an equal opportunity employer and welcomes applications from all community sections regardless of age, disability, gender reassignment, marriage/civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Our recruitment process will consist of various stages and activities. As part of our commitment to fairness to all applicants, we will take into account any adjustments that could help you.

A name you can trust - we’ve been a part of your community for generations.

LOCALiQ is the name for all that Newsquest Media Group does today, from trusted local newspapers and websites to digital marketing services that can help you reach new customers as you’ve never been able to before.

LOCALiQ is the name that combines your trusted local news brand with digital marketing.

It hasn’t replaced the name of your local Newsquest newspaper and its website, but it encompasses everything we can offer.

Those services include online advertising and best-in-class digital marketing, backed by data gathered from our 1.5 million local campaigns and 45 million monthly users.

Put our experts to work for you, and we believe you’re hiring the best marketing partner a business can have.