Executive Assistant

LOCALiQ_UK; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading media and marketing business as an Executive Assistant in Swindon. You'll provide essential operational and administrative support across regional offices, ensuring seamless operations and assisting senior leaders. Ideal candidates are proactive, organised, and thrive in a dynamic environment. Enjoy competitive salary and benefits including 25 days of holiday, comprehensive training, and mental health support.

Benefits

Competitive salary

Statutory pension

25 days of paid holiday

Comprehensive training

Discounted gym memberships

Mental health support

Eye test vouchers

Annual volunteer day

Qualifications

• Experience in a similar role is essential.
• Comfortable working independently and juggling multiple tasks.

Responsibilities

• Coordinate Health & Safety compliance across sites.
• Provide PA support to Commercial and Sales Directors.
• Manage office facilities and suppliers.

Skills

Highly organised

Excellent communicator

Proactive

Detail-focused

Strong IT skills

Education

IOSH qualification

Tools

Microsoft Office

Job description

Application Deadline: 6 June 2025

Department: Sales and Commercial

Location: Swindon

Description

Join LOCALiQ – Where Innovation Meets Community

At LOCALiQ, we’re a fast-moving media and marketing business with a strong local presence and the backing of Newsquest Media Group, one of the UK’s leading regional media companies. We combine trusted local journalism with smart digital marketing solutions to help businesses in our communities grow and thrive.
We work with a wide range of local clients, supporting them through targeted marketing campaigns and powerful local media platforms. Our well-known titles include the Swindon Advertiser, Oxford Mail, and Reading Chronicle, as well as our popular lifestyle magazine series, giving local businesses a trusted voice and a direct connection to their audience.

We’re now looking for someone who thrives in a busy, high-energy environment and is ready to contribute to the day-to-day operations across our regional offices. No two days are the same, and that’s what makes this role so rewarding. You’ll be the go-to person who keeps everything running smoothly while supporting senior leaders to focus on the bigger picture.

We’re looking for a proactive, organised, and solution-driven Executive Assistant to provide essential operational and administrative support across our region.
Location: Swindon Office (with regular travel to Reading, Oxford, and High Wycombe)
Own vehicle and a full driving licence are essential for this role.


Key Responsibilities

You’ll be the central support hub for four regional offices, ensuring seamless operations and giving our leadership team the administrative support they need to succeed.

• Coordinate Health & Safety compliance across sites
• Manage office facilities, suppliers, and equipment needs
• Provide PA support to Commercial and Sales Directors (e.g. diary management, meeting prep)
• Handle commercial reporting and internal communications
• Organise meetings, events, and regional initiatives
• Improve and maintain office processes and procedures
• Support media functions and liaise with editorial teams
• Assist with advertorials, account setup, and reporting
  
  
  

Skills, Knowledge and Expertise

• Highly organised and detail-focused
• Demonstrates experience in a similar role
• Proactive and solutions-oriented
• Comfortable working independently
• Excellent communicator and natural team player
• Strong IT skills and confident with Microsoft Office
• Able to juggle multiple tasks and prioritise effectively
• Flexible and adaptable in a fast-paced environment
• Comfortable handling minor IT-related issues on-site
• IOSH qualification is advantageous; however, training can be provided if needed
• Experience in a media or digital marketing business would also be advantageous, but not essential.
  
  
  

Benefits

• Competitive salary
• Statutory pension
• Discounts and perks are available through the “Newsquest Benefits” platform.
• 25 days of paid holiday, plus bank holidays and your birthday off.
• Comprehensive training and structured career progression.
• Discounted gym memberships and the Cycle to Work scheme.
• Mental health support via Lifeworks.
• Eye test vouchers and a £50 contribution toward glasses.
• Annual volunteer day to support a charity of your choice.

Newsquest Media Group/LOCALiQ is an equal opportunity employer and welcomes applications from all community sections regardless of age, disability, gender reassignment, marriage/civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Our recruitment process will consist of various stages and activities. As part of our commitment to fairness to all applicants, we will take into account any adjustments that could help you.