Executive Assistant

Twinkl Educational Publishing; Sheffield; On-site; GBP 29,000 - 35,000; Full time

Job summary

Twinkl Educational Publishing in Sheffield is seeking an experienced Executive Assistant to partner with senior leaders and translate strategy into action while maintaining a thriving office culture. You will be deeply embedded in leadership priorities and support critical growth, commercial, and operational initiatives.

Based in our Sheffield office, the role requires proactive calendar management, travel coordination, and cross-functional project support.

Qualifications

• Minimum 2 years supporting senior leaders in fast-paced environments.
• Strong understanding of business operations and financial priorities.
• Able to navigate ambiguity and maintain confidentiality.
• Excellent written and verbal communication.

Responsibilities

• Manage complex executive calendars to optimise time and prioritize high-value meetings.
• Oversee in-house operational support: guest hospitality, meeting room logistics, catering and post-event reset.
• Coordinate domestic and international travel itineraries aligned with business objectives.
• Provide hands-on support for growth initiatives and cross-functional projects by tracking actions across teams.
• Serve as a key liaison for internal and external stakeholders and manage executive communications.

Skills

Commercial Background

On-Site Presence

Coordination

Organisation

Judgement & Discretion

Influential Communication

Job description

Executive Assistant

Location: Fully based in our Sheffield office

Annual Salary: Starting salary of £32k per annum

Hours of work: 37.5 hours per week (09:00-17:30, Monday - Friday)

Contract: Permanent

Are you an experienced executive assistant with a passion for operational excellence? Twinkl HQ is looking for an on-the-ground partner to a select group of senior leaders, supporting them as they lead critical growth, commercial, and operational initiatives.

As a central figure within our office environment, you will be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action while ensuring that our office-based culture thrives.

What you'll be doing:

• Calendar Management: Proactively manage complex executive calendars to optimise time, resolve conflicts, anticipate priorities and prepare leaders for high-value meetings.
• In-House Operational Support: Oversee end-to-end guest hospitality and meeting room logistics, including setup, meet and greets, catering, and post-event resetting.
• Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries aligned with business objectives.
• Project Support: Provide hand-on support for growth initiatives, cross-functional projects, and leadership offsites by tracking actions and coordinating across teams.
• Communication: Serve as a key liaison for internal and external stakeholders while managing executive correspondence and documentation.
• Meeting Leadership: Organise leadership meetings in person and online, preparing required materials and tracking decisions, actions, and commercial implications.
• Operational Excellence: Identify and implement opportunities to streamline executive workflows and enhance in-office operational efficiency.

What you'll bring:

• Commercial Background: At least 2 years supporting senior leaders in fast-paced environments, with a solid grasp of business operations and financial priorities.
• On-Site Presence: Dedicated to being in the office to drive collaboration and serve as a central hub.
• Coordination: Experience in office management, event planning, and managing complex, multi-stakeholder workstreams.
• Solution-Oriented Organisation: Being proactive and adept at managing high-volume complexity, and capable of navigating ambiguity under pressure.
• Strong Judgment & Discretion: Sharp critical thinking skills to make sound, independent decisions while maintaining absolute confidentiality.
• Influential Communication: Exceptional written and verbal skills, with the confidence to influence and professionally challenge others.

If you are passionate about driving organisational efficiency and empowering leadership teams within a collaborative office culture, we would love to hear from you.