Executive Assistant

Barclays UK; Scotland; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the financial services sector is seeking an experienced Executive Assistant to support senior stakeholders. The role involves managing complex diaries, handling confidential information, and coordinating travel in a hybrid work environment. Ideal candidates will have strong organizational and communication skills, with experience in corporate settings. This is a contract position based in Glasgow, offering flexible work arrangements.

Benefits

Pension Enrolment

Holiday Pay

Employee Assistance Programme

Discounts at Shops and Restaurants

Qualifications

• Experience as an EA or PA in corporate or financial services.
• Ability to manage multiple diaries and stakeholders.
• Experience handling travel logistics is helpful.

Responsibilities

• Manage high-level diaries across multiple time zones.
• Handle sensitive information and coordinate travel arrangements.
• Build strong virtual relationships with senior stakeholders.

Skills

Organizational Skills

Communication Skills

Confidentiality Management

Diary Management

Virtual Relationship Building

Tools

Microsoft Office

Concur

Job description

Location:

Glasgow

Length:

6 Months

PAYE only

Overall Purpose Of The Role

This role supports 3–4 senior stakeholders at MD and Director level (final structure to be confirmed). The position requires a confident, experienced EA who is adept at juggling complex priorities and working independently, particularly in a hybrid setup where many stakeholders are based outside of Glasgow.

Key Accountabilities

1. Provide high-level diary management across multiple time zones
2. Anticipate scheduling conflicts and proactively manage shifting priorities
3. Handle sensitive and confidential information within a controlled environment
4. Coordinate travel arrangements and expenses, including international travel when needed
5. Build strong virtual working relationships with senior stakeholders across locations
6. Prepare documents, manage communications, and support meeting preparation and follow-up
7. Collaborate with internal teams and external partners with professionalism and discretion

Key Skills

1. Previous experience as an Executive Assistant or Personal Assistant in a large corporate, legal, or financial services environment
2. Proven ability to manage multiple diaries and stakeholders with competing demands
3. Strong working knowledge of Microsoft Office tools
4. High integrity and proven experience managing confidential information
5. Exceptional organizational and communication skills
6. Comfortable working remotely with London-based stakeholders; ability to build rapport virtually is key
7. Experience with expense systems (e.g., Concur) is a plus, but not essential
8. Experience handling travel logistics is helpful but not mandatory

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all supported by its service company which provides technology, operations and functional services across the Group.

Values

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence, and Stewardship. These values inform the foundations of its relationships with customers and clients, and also shape how Barclays measures and rewards the performance of colleagues. Success is not just about what you achieve, but also about how you achieve it.

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included, and their talents are nurtured, empowering them to contribute fully to Barclays' vision and goals.

Hybrid Working

Barclays is in the early stages of implementing a hybrid working environment, allowing colleagues to spend part of their working hours at home and part in the office, depending on the role. Typically, this means a minimum of 20% to 60% of time in the office, but this can vary. The company offers flexible work arrangements to reflect personal circumstances.

Your Benefits

As a contract employee of Randstad Sourceright, you’ll receive a range of benefits including pension enrolment after 12 weeks, holiday pay, 24/7 Employee Assistance Programme, and discounts at various shops, restaurants, and entertainment venues.