Executive Assistant

Dpdgroupuk1; Oldbury; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Holiday trading

Enhanced maternity/paternity package

Free life assurance of 4 x salary on加入

Vitality at Work

Discounted shopping from retailers

Milestone Days off

Free eye tests and glasses

Job summary

DPD is seeking a proactive Personal Assistant to provide secretarial support to a Director. The role involves day-to-day communication management, memo and document production, and minute taking.

You will create high-quality presentations using PowerPoint or Keynote, manage the director's diary, arrange travel and events, and liaise with internal/external stakeholders with discretion and integrity.

Qualifications

• Experience providing secretarial support to senior leadership.
• Excellent diary and inbox management skills.
• Strong ability to create executive presentations using PowerPoint/Keynote.
• Proven liaison between directors, managers, customers and stakeholders.

Responsibilities

• Provide secretarial support to a Director, including managing day-to-day communications and minutes.
• Create presentations and supporting documents.
• Book travel (trains/flights) and arrange events both on and off site.
• Arrange visits, hotel accommodation and stationery; raise Purchase Orders.
• Maintain confidentiality, integrity and discretion in all dealings.

Skills

Diary management

Executive communication

Presentation skills

Stakeholder liaison

Confidentiality

Working under pressure

Data handling for presentations

Tools

PowerPoint

Keynote

Job description

Purpose of Position

To provide Secretarial service to one of Directors. This will include managing day to day communication/phone calls, producing memos, letters, documents and minutes of meetings as required.

Key Tasks/Areas of Responsibility

You must be an excellent performer who has a creative flair and the ability to produce excellent presentations.

You will be confident in creating presentations, therefore previous experience using Keynote or PowerPoint is required.

The ability to manipulate numerical data for presentations and reports would be advantageous.

Be the key liaison between the Director/Managers/Customers and Stakeholders.

We'll also expect you to display all the qualities required to provide a wide ranging and confidential senior level Personal Assistant Support service, including:

• Comprehensive diary and in-box management.
• Booking travel trains/flights
• Arranging events/meetings on and off site.
• Arranging visits, where required.
• Arranging hotel accommodation.
• Ordering stationery.
• Raising Purchase Orders.

Working in an environment where working efficiently under pressure and at pace will be key to your success. Outstanding organisational and planning skills are essential in this role.

In addition, we'll also expect you to have:

A high level of PC/IT expertise, particularly in respect of Keynote or PowerPoint applications and the production of presentations.

Experience helping with slides and notes in executive settings

First rate communication skills.

Excellent attention to detail.

Able to operate with absolute integrity, confidentiality and discretion.

Liaising with internal and external contacts in regards to projects and meetings.

Demonstrate the core values of DPD DNA - Passion, Respect, Honesty, Flexibility, Caring and Accountability

About our Benefits

We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few...

• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 x salary on joining the pension scheme
• Vitality at Work
• Discounted shopping from 100's of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends
• Free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.

If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you!