Executive Assistant

RMS Recruitment London; London; On-site; GBP 59,000 - 70,000; Full time

Job summary

Une société de recrutement leader recherche un EA expérimenté pour soutenir l'équipe Real Estate. Le candidat idéal devra posséder une solide expérience dans le secteur des services financiers, une maîtrise de la suite Microsoft Office, et des compétences exceptionnelles en communication et organisation. Ce rôle implique des tâches variées, allant de la gestion des calendriers à la communication avec des clients internes et externes.

Benefits

Discretionary Bonus

Qualifications

• 7+ years of relevant administrative experience within financial services.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work both independently and collaboratively.

Responsibilities

• Managing complex calendars and coordinating appointments and meetings.
• Tracking business and travel receipts for accurate expense reports.
• Serving as a point of contact for internal and external clients.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Confidentiality

Education

Bachelor’s degree or equivalent qualifications

Tools

Microsoft Office Suite

Adobe Acrobat DC

Concur

Monday.com

Job description

Key Details:

Role: EA supporting the Real Estate Team

Start date: ASAP

Hours: 08:30- 17:30

Days in Office: 4 days, Fri WFH

Salary: Up to £70,000

Location: London

Benefits: Discretionary Bonus

Company Overview:

We are currently working on a high-level Senior Executive Assistant position supporting 5–7 UK-based individuals in the Real Estate team. Our client is a highly successful firm making this an extremely exciting opportunity for an experienced candidate. This role would be suited for a highly experienced EA with a background in Financial Services.

Responsibilities:

• Managing complex calendars and coordinating appointments, meetings, conferences, and extensive travel arrangements (both domestic and international)
• Booking conference rooms, arranging catering and A/V equipment as needed, and preparing meeting materials (digital or print)
• Tracking business and travel receipts; compiling and submitting accurate, well-allocated expense reports for all team members
• Handling conference attendance, including registration, payment, attendee tracking, and liaison with representatives where necessary
• Serving as a point of contact for internal and external clients; responding to emails and phone calls; ensuring all meeting requests are addressed
• Maintaining organized, up-to-date files and records; managing incoming mail, legal documents, and other correspondence
• Building and maintaining relationships with key stakeholders including senior leadership, colleagues, vendors, and visitors
• Demonstrating reliability, confidentiality, and sound judgment to build trust
• Completing various ad hoc administrative tasks and projects as assigned
• Cover reception twice a month - rota

Skills and Experience:

• Bachelor’s degree or equivalent qualifications preferred
• 7+ years of relevant administrative experience within financial services
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur; experience with Monday.com is a plus
• Strong organisational and time-management skills
• Excellent verbal and written communication skills
• Ability to work both independently and collaboratively
• High level of discretion and professionalism

RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.

If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.